Who we are:
Reliable Controls is dedicated to reducing the carbon footprint of buildings around the world. Our team specializes in the design, development, and assembly of building automation controls and software programs. We're working hard to create solutions for building operators to enable the vision of Net-Zero Emissions by 2050.

We align ourselves with the right people and empower them in the right ways. An established company based in Victoria, BC, we nurture a strong culture of communication, trust, and collaboration. Embracing a work–life balance, promoting continuous learning, and celebrating our achievements are a few of the ways we show our enduring commitment to employees.

Your mission:
As a key support to the organization, you will play a vital role in ensuring the smooth operation of our office, corporate events, and administrative functions across multiple departments. With your exceptional administrative skills, you will help maintain an efficient and organized workspace while also assisting in company-wide initiatives. As the first point of contact for visitors and callers, you will create a welcoming and professional experience, contributing to a positive and productive workplace for employees, clients, and guests.

This is a 13 month contract position (40 hours per week), based onsite at our Victoria locations.

In this role you will:

Provide administrative support to the Finance & Administration and Sales departments

Serve as the first point of contract for visitors at both Hallowell and Garbally offices

Perform a variety of clerical duties including word processing, filing, photocopying, sorting and distributing incoming and outgoing mail

Maintain inventory levels and order office supplies for our offices

Maintain organized filing systems, both digital and physical, and arrange for secure destruction of outdated records

Coordinate travel arrangements for staff, including accommodations and transportation





Assist in organizing catering for company events and team functions as needed

Manage shared spaces at both office locations, including tidying boardrooms as needed, and ensuring a welcoming atmosphere

Direct company voicemail messages to the appropriate departments and screen for spam

Manage the general company inbox, forwarding legitimate inquiries to the relevant people

Coordinate logistics for company-wide quarterly meeting

Book meeting rooms and maintain calendars for shared spaces

Assist with planning and execution of company events, such as the annual holiday party, and other corporate gatherings as needed

Assist with health & safety drills, building security and sourcing/purchasing First Aid Supplies

This role might be right for you if you have:

High school diploma or equivalent

A minimum of 1-2 year of related work experience in a reception, customer service, administrative or accounting support capacity

A valid Class 5 driver’s license

Demonstrated competency in full MS Office suite and Excel

Strong written and oral communication skills

Professional demeanor and outstanding customer service skills

Ability to effectively manage a diverse workload in a fast-paced work environment

High level of accuracy and attention to detail

Excellent analytical and problem-solving skills

You’ll be successful in this position if you:

Are an enthusiastic, innovative individual who cares about sustainability

Look for ways to have a meaningful impact on your team's work





Like a challenge and want to grow professionally

Are patient and diligent; quality may take longer, but you know it's worth it

Value a healthy work–life balance; we don't expect you to work overtime or weekends

What We Offer:
Competitive Compensation & Rewards:

Your hard work and dedication don’t go unnoticed. We offer:

A competitive extended health and dental plan for you and your family

A yearly RRSP contribution on the company’s behalf, plus employee contribution matching to support your financial growth

Health, Wellness & Community:
Your well-being matters. Enjoy access to free on-site gyms at both locations, along with social events nearly every month. Prefer green commuting? You’ll even be paid for choosing sustainable transportation.

Purpose-Driven Innovation:
At Reliable Controls, innovation means creating sustainable, meaningful solutions that make buildings smarter and the world greener. Every project you work on contributes to a legacy of environmental responsibility and global impact.

At Reliable Controls, we believe that a wide range of perspectives, experiences, and backgrounds make us stronger as a company and as a community. Reliable Controls is proud to be an equal chance employer, and we’re committed to fostering diversity, equity, inclusion, and belonging in every aspect of our organization.

When applying for a role, we recognize that each person’s career path is unique. Even if your experience doesn’t perfectly match every listed qualification, we encourage you to apply. We value potential, passion, and alignment with our values as much as direct experience.

We’re also dedicated to ensuring that every candidate enjoys a comfortable, respectful, and accessible interview experience. If you require any accommodations during the hiring process, please let us know.

Let’s connect!

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📌 Administrative Assistant (13 month contract) (British Columbia)
🏢 Reliable Controls
📍 British Columbia