Overview

Posted: October 20, 2026

The Legal Assistant provides comprehensive administrative and practice support to lawyers in a fast-paced litigation environment. This role involves managing litigation files and processes, preparing and formatting legal documents, coordinating court filings and deadlines, and supporting the efficient day-to-day operation of the practice. The successful candidate will be highly organized, detail-oriented, proactive, and committed to delivering exceptional client service.

Key Responsibilities

- Prepare, revise, proofread, and format correspondence, pleadings, motion materials, affidavits, and other legal documents.
- Coordinate the preparation, filing, and service of court documents, ensuring compliance with applicable court requirements and deadlines.
- Maintain litigation calendars, limitation dates, court deadlines, and other critical scheduling requirements.
- Open, organize, and maintain client files and records in accordance with Firm policies and procedures.
- Coordinate communications with clients, courts, opposing counsel, experts, and other external stakeholders.
- Schedule and coordinate discoveries, mediations, hearings, meetings, and other litigation-related activities.
- Prepare lawyer dockets, assist with the preparation of accounts, and support billing and other financial administrative processes.
- Provide day-to-day administrative and practice support to lawyers, anticipating needs and helping ensure matters progress efficiently.
- Assist with special projects and other duties as required.

Qualifications

- Completion of a post-secondary diploma in Legal Administration, Law Clerk, Office Administration – Legal, or a related field, or an equivalent combination of education and relevant experience.
- Ideally, 5–10+ years of experience as a Legal Assistant in a litigation practice.




- Strong working knowledge of litigation procedures, court filing requirements, and the Ontario Rules of Civil Procedure.
- Experience with construction litigation or construction law matters is considered an asset.
- Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
- Excellent organizational and time-management skills, with the ability to manage competing priorities and meet multiple deadlines.
- Strong written and verbal communication skills, with exceptional attention to detail and accuracy.
- Professional interpersonal skills and a demonstrated commitment to providing excellent client service.
- Bilingualism in English and French is considered an asset.

Skills Required

- Organization and prioritization: Effectively manages multiple files, competing demands, and time-sensitive deadlines.
- Accuracy and attention to detail: Produces high-quality work and maintains accurate, well-organized files and records.
- Adaptability and problem-solving: Exercises sound judgment and responds effectively to changing priorities in a rapid-paced environment.
- Initiative and independence: Works proactively, anticipates needs, and takes ownership of assigned responsibilities while recognizing when to seek guidance.
- Teamwork and collaboration: Works effectively with lawyers, colleagues, and other stakeholders to support the successful management of litigation matters.
- Confidentiality and professionalism: Handles sensitive information with discretion and maintains a high standard of professional conduct.
- Client service: Communicates clearly and professionally and contributes to a positive client experience.

Position Details

- Position type: Full time, vacant position
- Work arrangement: On-site
- Salary range: $50,000–$75,000, commensurate with experience and qualifications

How To Apply Interested applicants are invited to submit their application in confidence to [email protected].

📌 Legal Assistant – Litigation (Ottawa)
🏢 Perley-Robertson, Hill u0026 McDougall LLP/s.rl.
📍 Ottawa