Job Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative functions run smoothly and efficiently. Your proactive approach and exceptional organizational skills will support our team’s productivity, enhance customer interactions, and maintain a welcoming office environment. This position offers an exciting chance to contribute to a thriving organization where your multitasking abilities and attention to detail will truly shine.

Responsibilities

- Manage front desk operations, greeting visitors and clients with professionalism and warmth
- Answer and direct multi-line phone systems, providing excellent customer service and support
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Handle clerical duties including filing, photocopying, scanning, and maintaining organized records
- Assist with appointment scheduling, calendar management, and coordinating meetings
- Support bookkeeping activities such as invoicing, billing, and basic bookkeeping using QuickBooks
- Provide administrative support for various departments, including medical or dental offices if applicable
- Maintain office supplies inventory and place orders as needed to ensure smooth operations




- Proofread documents for accuracy and clarity before distribution
- Uphold phone etiquette standards while assisting customers or clients over the phone

Experience

- Proven office experience with strong clerical skills in a fast-paced environment
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or other bookkeeping software is preferred
- Prior customer service experience demonstrating excellent communication skills
- Knowledge of data entry procedures with high accuracy and attention to detail
- Experience working in a medical or dental office setting is a plus but not required
- Strong organizational skills with the ability to multitask efficiently in busy environments
- Demonstrated proficiency in typing, proofreading, and maintaining accurate records
- Ability to handle front desk responsibilities including multi-line phone systems and customer support

Join us as an Office Administrator where your energetic approach will help create a positive workplace atmosphere! We value dedicated professionals who thrive on organization, communication, and delivering exceptional service. This role is paid — we believe in recognizing the vital contributions of every team member.

Pay: From $16.00 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Office Administrator (Calgary)
🏢 Wahand Roofing and Construction
📍 Calgary