VIS Mechanical is looking for a detail-oriented and organized Accounts Payable Clerk to join our team. The successful candidate will be responsible for supporting the day-to-day accounts payable function, ensuring invoices are processed accurately and on time, payments are properly recorded, and vendor accounts are kept up to date.

This is a great opportunity for someone who enjoys working with numbers, has strong attention to detail, and can manage multiple priorities in a fast-paced setting.

Key Duties & Responsibilities

- Process and code supplier and vendor invoices accurately and efficiently
- Match invoices to purchase orders, receipts, and supporting documentation
- Verify invoice details, including pricing, quantities, taxes, and payment terms
- Enter invoices and payment information into the accounting system
- Maintain accurate and up-to-date vendor accounts
- Respond to vendor inquiries regarding invoices, payments, and account balances
- Investigate and resolve invoice discrepancies and missing information
- Prepare and process cheque, EFT, and other payment transactions
- Assist with weekly payment runs and ensure payments are made within agreed terms
- Reconcile vendor statements and investigate outstanding balances
- Ensure proper approval and documentation is obtained before processing payments
- Assist with month-end accounts payable procedures and reconciliations
- Maintain organized electronic and physical records
- Assist with expense reports and employee reimbursements as required




- Support the accounting team with general administrative and clerical duties
- Maintain confidentiality of financial and company information
- Follow company policies and accounting procedures

Skills & Qualifications

- Previous experience in Accounts Payable, bookkeeping, or a similar accounting role
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Comfortable working with numbers and financial information
- Strong data-entry and computer skills
- Proficiency with Microsoft Excel and Outlook
- Experience with accounting software/ERP systems is an asset
- Strong written and verbal communication skills
- Ability to prioritize and manage multiple tasks and deadlines
- Strong problem-solving and analytical skills
- Ability to work independently while also being a collaborative team member
- Professional and courteous approach when dealing with vendors and colleagues
- High level of integrity and discretion when handling confidential information

We're looking for someone who is reliable, organized, proactive, and takes pride in getting the details right. The ideal candidate will be comfortable working in a busy environment, able to identify and resolve issues independently, and willing to take ownership of their responsibilities.

Construction/mechanical industry experience would be considered an asset, particularly experience working with purchase orders, subcontractors, suppliers, job costing, or high-volume invoicing.

Pay: $39,000.00-$65,500.00 per year

Work Location: In person

📌 Accounts Payables Clerk (Victoria)
🏢 VIS Mechanical
📍 Victoria