Executive & Real Estate Assistant

Location: Etobicoke, Ontario (500 Rexdale Blvd)
Job Type: Part-time | 20–25 hours per week
Pay: Starting at $20 per hour
Work Arrangement: Primarily on-site, with local travel as required

Position Overview

We are seeking a highly organized, dependable and resourceful Executive & Real Estate Assistant to support a busy real estate professional and business owner.

This position combines executive administrative support, real estate coordination, client communication and occasional off-site business activities.

The successful candidate will work from our primary Etobicoke location and accompany the business owner to scheduled meetings, builder sales offices, model homes, new home developments and other business-related appointments when required.

This is an active, varied role suited to someone who enjoys organization, professional communication and working in different business environments.

Key Responsibilities

- Manage calendars, appointments, schedules and reminders.
- Maintain daily task lists, priorities and follow-up systems.
- Coordinate real estate leads, inquiries and client appointments.
- Assist with CRM updates and client database management.
- Support mortgage and referral lead coordination.
- Communicate professionally with clients, builders and business contacts.
- Accompany the business owner to builder sales offices, model homes and scheduled meetings when required.
- Assist with organizing property visits and business appointments.
- Prepare documents, correspondence and basic marketing materials.
- Support social media content coordination and online research.
- Track outstanding tasks, projects and deadlines.




- Maintain confidentiality of business and client information.

Qualifications

- Excellent written and verbal English communication.
- Strong organizational and time-management skills.
- Professional presentation and interpersonal skills.
- Comfortable using Microsoft Office, Google Workspace and digital tools.
- Ability to manage multiple priorities independently.
- Reliable, punctual and detail-oriented.
- Comfortable attending meetings and travelling locally during work hours.
- Interest in real estate, marketing or business administration is an asset.
- Previous real estate experience is not required.

Work Location & Travel

The primary workplace is 500 Rexdale Blvd, Etobicoke, Ontario.

The position also involves occasional travel to builder sales centres, model homes, property locations and business meetings throughout the Greater Toronto Area.

Travel arrangements and any applicable reimbursement will be discussed during the hiring process.

What We Offer

- Starting compensation of $20 per hour.
- Approximately 20–25 hours per week.
- Flexible scheduling based on business requirements.
- On-site parking.
- Exposure to real estate, recent home developments, business administration and client relationship management.
- Opportunities for additional responsibilities and professional growth.

How to Apply

Please submit your resume and a brief introduction describing your organizational skills, communication abilities and interest in this position.

Qualified candidates from all career stages are welcome to apply.

Pay: From $20.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

- Flexible schedule
- On-site parking

Work Location: In person

📌 Executive & Real Estate Assistant (Etobicoke)
🏢 TDOT BRIX
📍 Etobicoke