Position Summary

The Senior Accounting Specialist – Accounts Receivable is responsible for overseeing and managing the company's accounts receivable functions, ensuring timely and accurate customer invoicing, payment processing, account reconciliations, and collection of outstanding balances. This position plays a key role in maintaining accurate financial records, monitoring cash flow, resolving customer account discrepancies, and supporting the overall accounting operations of the company.

The ideal candidate has strong accounting knowledge, excellent organizational skills, attention to detail, and the ability to communicate professionally with customers, internal departments, and management. Experience in a manufacturing setting is considered an asset.

Key Responsibilities

1. Accounts Receivable (Primary Responsibility)

- Manage the full accounts receivable cycle, including customer invoicing, payment applications, account reconciliations, and collections.
- Prepare, review, and issue accurate customer invoices in accordance with purchase orders, shipping documentation, customer requirements, and contractual terms.
- Monitor outstanding customer balances and follow up on overdue accounts to ensure timely payment.
- Maintain and review A/R aging reports, identifying overdue balances, collection risks, and potential payment issues.
- Communicate with customers regarding outstanding invoices, payment discrepancies, deductions, short payments, and account inquiries.
- Investigate and resolve billing discrepancies, pricing errors, missing purchase orders, and other invoicing issues in collaboration with Sales, Shipping, Production, and other departments.
- Process customer payments, including electronic transfers, wire payments, and cheques, ensuring accurate application to customer accounts.
- Prepare and issue credit notes, debit notes, and account adjustments as required and in accordance with company procedures.
- Monitor customer credit limits and payment terms, bringing potential credit risks and significant overdue accounts to management's attention.
- Reconcile customer statements and respond to requests for account statements and supporting documentation.
- Maintain accurate customer account records and ensure all collection activities and communications are documented.
- Assist with month-end and year-end A/R reconciliations, reporting, and financial close procedures.
- Support the resolution of customer deductions, chargebacks, disputed invoices, and other payment-related matters.

2.



General Accounting Responsibilities

- Assist with general ledger reconciliations and preparation of month-end financial information.
- Reconcile bank transactions and assist with cash receipt reporting.
- Review accounting transactions for accuracy, completeness, and proper documentation.
- Assist with accounts payable, expense coding, and other accounting functions when required.
- Maintain organized financial records and supporting documentation for internal reviews and external audits.
- Assist with financial reporting, account analysis, and preparation of schedules as requested by management.
- Identify opportunities to improve accounting procedures, internal controls, and departmental efficiencies.

3. Financial Reporting and Analysis

- Prepare regular A/R aging, collection status, and outstanding balance reports for management.
- Monitor collection performance and identify trends in overdue accounts and customer payment patterns.
- Provide updates on significant outstanding balances and anticipated collections to assist with cash flow forecasting.
- Investigate unusual account balances, unapplied cash, and discrepancies between customer accounts and the general ledger.
- Assist management in identifying potential bad debts and determining appropriate follow-up actions.

4. Internal and External Communication

- Maintain skilled working relationships with customers, suppliers, financial institutions, and internal departments.
- Work closely with Sales, Shipping, Production, and Customer Service to ensure accurate billing and timely resolution of account issues.
- Communicate collection concerns and recurring customer disputes to management.
- Respond to accounting inquiries promptly and professionally while maintaining confidentiality.

5. Process Improvement and Compliance

- Ensure accounting transactions are completed accurately and in accordance with company policies and established accounting procedures.
- Maintain appropriate documentation and support internal controls over invoicing, cash receipts, and customer account adjustments.
- Identify and recommend improvements to invoicing, collection,



reconciliation, and reporting processes.
- Assist with audit requests and ensure financial records are maintained in an organized and accessible manner.
- Protect confidential financial and customer information.

Qualifications and Experience

- Diploma or degree in Accounting, Finance, Business Administration, or a related field.
- Minimum of 5 years of progressive accounting experience, with a strong focus on accounts receivable and collections.
- Demonstrated experience managing customer accounts, A/R aging, reconciliations, invoicing, and payment applications.
- Strong understanding of general accounting principles and financial reporting.
- Experience in a manufacturing, automotive, or industrial environment is preferred.
- Experience working with ERP or accounting software and advanced proficiency in Microsoft Excel.
- Familiarity with customer purchase orders, shipping documentation, pricing agreements, and credit terms.
- Accounting designation (CPA) or progress toward a designation is an asset.

Required Skills and Competencies

- Strong analytical, problem-solving, and reconciliation skills.
- Excellent attention to detail and accuracy.
- Effective communication and professional customer service skills.
- Confidence in following up on overdue accounts and handling collection discussions.
- Ability to investigate discrepancies and resolve issues independently.
- Strong organizational skills and the ability to prioritize multiple deadlines.
- Ability to work independently while collaborating effectively with other departments.
- Sound judgment, discretion, and a high level of integrity.
- Ability to identify inefficiencies and recommend practical process improvements.

Performance Expectations

Success in this role will be measured by:

- Timely and accurate customer invoicing.
- Reduction of overdue receivables and improved collection performance.
- Accuracy of customer account reconciliations and cash application.
- Timely resolution of billing discrepancies and customer disputes.
- Maintenance of accurate and up-to-date A/R aging reports.
- Effective communication with customers and internal departments.
- Timely completion of month-end accounting responsibilities.
- Compliance with company accounting procedures and internal controls.

Pay: $50,000.00-$60,000.00 per year

Advantages:

- Dental care
- Life insurance
- Vision care

Experience:

- Accounts Receivable: 3 years (required)

Work Location: In person

📌 Senior Accounting Specialist (A/R) (Kingsville)
🏢 Precision Laser & MFG
📍 Kingsville