We’re committed to helping brokers grow successful businesses through exceptional leadership, innovative solutions, and a strong national network. We have an exciting opportunity for an Executive Assistant to join our team and partner directly with the President of Mortgage Architects.

The successful candidate will serve as a trusted partner to the President, helping drive key initiatives, solve problems, manage stakeholder relationships, and ensure organizational priorities move forward. They’ll anticipate needs and ensure follow-through, helping the President focus on top strategic priorities.

KEY RESPONSIBILITIES

Executive Support:

Serve as a key point of contact for brokers, team leads, franchise owners, key partners, lenders and internal and external stakeholders on behalf of the President.

Manage the President’s calendar and competing priorities, protecting time for strategic planning, recruiting initiatives and key relationships.

Prepare briefing packages and research; gathering relevant information and presenting concise summaries with recommended next steps.

Manage incoming calls, emails and messages; respond within delegated authority and prioritize matters requiring the President’s attention.

Attend meetings with the President and capturing decisions and action items; confirming owners and deadlines and following up to ensure completion.

Complete delegated executive and administrative tasks independently, anticipating needs and keeping commitments on track.

Maintain a consolidated tracker of the President’s and Leadership Team’s priorities; provide weekly updates on progress, deadlines and decisions required.

Coordinate travel arrangements, itineraries and meeting logistics for regional visits, conferences and stakeholder meetings.

Communications & Marketing Support:

Draft and proofread internal and external communications for the President and Leadership Team, adapting tone and content to the audience.

Coordinate the President’s social media presence, drafting and publishing regular content consistent with the President’s voice and company brand.

Identify opportunities to recognize stakeholders through thoughtful gestures, milestone acknowledgements and social media recognition.

Prepare presentations, speaking notes and supporting materials for meetings and events.

Operational Support & Special Projects:

Coordinate recurring tasks and processes that support the network’s sales and operational needs.





Communicate the President’s priorities and coordinate work across staff and departments, within delegated authority, to ensure timely execution.

Use Excel and other tools to prepare accurate reports and highlight trends, outstanding issues and matters requiring attention.

Use approved AI and automation tools to streamline workflows.

Coordinate assigned projects from planning through completion, tracking milestones, dependencies and outstanding decisions.

Identify recurring stakeholder concerns and areas of opportunity, recommending practical improvements to service and workflows.

Maintain stakeholder records with relevant relationship information, preferences, commitments and milestones.

Coordinate follow-up with prospective recruits and key network members, ensuring introductions, commitments and next steps are completed.

SKILLS & ATTRIBUTES

Exceptional Organization: Ability to manage multiple tasks and prioritize effectively in a fast-paced workplace.

Strong Communication & Interpersonal Skills: Excellent written and verbal communication skills, with the ability to communicate professionally with stakeholders at all levels and build strong relationships.

Problem-Solving & Resourcefulness: Ability to anticipate needs, identify solutions, exercise sound judgment, and proactively address challenges with limited direction.

Time Management: Proficiency in managing complex calendars, scheduling appointments, and coordinating meetings efficiently to optimize time.

Adaptability: Flexibility to adapt to changing priorities and deadlines, while remaining composed under pressure and maintaining a positive attitude.

Professionalism & Confidentiality: Demonstrated integrity, discretion, and professionalism when handling sensitive information representing the President and organization.

Attention to Detail: Commitment to accuracy and thoroughness in all tasks, including notetaking, document preparation, data entry, and record-keeping.

Initiative: Proactive and self-motivated,



with the initiative to take on additional responsibilities and contribute to the success of the executive team and the organization.

Collaboration: Ability to work effectively as part of a team, collaborating with colleagues across departments and functions to achieve common goals and objectives.

EXPERIENCE REQUIRED

Minimum three years of experience as an executive assistant, in executive coordination or business support, or in a comparable role in a fast-paced environment.

Experience supporting a senior executive, managing a complex calendar and handling sensitive correspondence and confidential information.

Demonstrated experience independently resolving client or stakeholder issues, with sound judgment about when to escalate.

Experience coordinating projects and work across teams, tracking commitments and following up with staff and senior leaders to meet deadlines.

Advanced hands-on experience with Microsoft Excel, Word, Outlook, Teams and PowerPoint, and practical use of AI tools to improve productivity.

Experience drafting professional communications, preparing presentations and coordinating business social media content.

Experience supporting sales, marketing, recruiting or retention activities is considered an asset.

Familiarity with the Canadian mortgage industry or experience in financial services or a broker or franchise network is considered an asset.

Ability to speak and write in French is considered an asset.

COMPENSATION

We offer a competitive compensation and benefits package commensurate with experience and qualifications.

Extended health care and dental care

Hybrid work environment

Paid vacation & personal days

Professional development opportunities

TERM & HOURS

Full-time, permanent position.

Primary location: Our Head Office in Mississauga, ON, with flexible work-from-home options.*

Normal working hours are Monday to Friday, 9 AM to 5 PM. Availability outside these hours may be required.

On-site parking is available.

*Employees may work remotely up to two days per week, depending on business requirements. We value time in the office for collaboration, mentorship and relationship building, and encourage employees to work on site as much as possible.

HOW TO APPLY

For more information or to submit your resume, please email [email protected].

Job Type: Full-time

Pay: $60,000.00-$70,000.00 per year

Benefits:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Work Location: Hybrid remote in Mississauga, ON L4Z 3P8

📌 Executive Assistant - Mortgage Architects (Mississauga)
🏢 Mortgage Architects
📍 Mississauga