About the Role

We are seeking a highly organized, proactive, and resourceful Administrative Assistant to support a dynamic portfolio of companies operating in the consulting and retail sectors.

This is a unique opportunity to work across industries, providing high-level administrative, operational, and coordination support in a fast-paced, collaborative environment. The ideal candidate thrives on variety, anticipates needs, and brings exceptional attention to detail to everything they do.

Key Responsibilities

Executive & Administrative Support

· Manage complex calendars, scheduling, and travel arrangements

· Coordinate meetings and prepare agendas

· Draft and edit correspondence, reports, and presentations

· Track action items and support follow-through on key initiatives

Operations & Coordination

· Support project administration and internal workflow tracking

· Liaise with partners, staff, clients and community partners

· Organize events and team activities

· Maintain digital filing systems and process documentation

Communications Support

· Assist with communications and announcements

· Help prepare materials for meetings, presentations, or programs

· Support social media, website updates, and marketing efforts as needed

Financial & Organizational Support

· Expense tracking and invoice coordination

· Vendor coordination and contract organization





· Assist with basic HR administration (onboarding, scheduling, records, building and maintaining standard operating procedures)

Qualifications

Required

· Minimum of 1 year of executive or administrative support experience

· Exceptional organizational and time-management skills

· Strong written and verbal communication abilities

· High level of professionalism, discretion, and judgment

· Proficiency with Microsoft 365/Google Workspace and virtual meeting platforms (Zoom, Teams) and Quickbooks

· Ability to manage multiple priorities across teams, take initiative, and work independently with minimal direct supervision

· Ability to work in-person in Haliburton, Ontario

· Access to personal vehicle

Preferred

· Experience supporting small businesses, consulting firms, and/or retail operations

· Relevant educational background

· Familiarity with software including project management and communication tools (e.g., Asana, Monday, Trello), Slack, Adobe

What We Offer

· Paid vacation

· Opportunity to work across diverse and meaningful projects

· Competitive salary (commensurate with experience)

· Professional development opportunities

Job Types: Full time, Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 20.0 – 35.0 per week

Benefits:

- Paid time off

Work Location: In person

📌 Administrative Assistant (Haliburton)
🏢 Capacity Urban
📍 Haliburton