Job Summary

We are seeking a dynamic and highly organized Office Manager to lead our administrative operations and ensure the smooth functioning of our office environment. This role is vital in coordinating daily activities, managing administrative staff, and providing exceptional support to both internal teams and external clients. The ideal candidate will bring energy, efficiency, and a proactive approach to streamline processes, enhance communication, and foster a productive workplace atmosphere. If you thrive in a fast-paced setting and excel at multitasking, this is your opportunity to make a meaningful impact!

Duties

- Oversee daily office operations, ensuring all administrative functions run seamlessly
- Manage front desk responsibilities, including greeting visitors, handling multi-line phone systems, and providing excellent customer service
- Coordinate scheduling, meetings, and appointments for staff and executives
- Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office
- Perform data entry tasks with accuracy using software such as QuickBooks and other bookkeeping tools
- Support bookkeeping activities, including invoicing, billing, and expense tracking
- Assist with medical or dental office tasks if applicable, including patient check-in and appointment management
- Proofread correspondence, reports, and documents to ensure clarity and professionalism
- Handle clerical duties such as copying, scanning, faxing, and maintaining office supplies inventory




- Support customer support efforts by addressing inquiries promptly via phone or email with proper phone etiquette

Skills

- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Excellent computer skills with the ability to learn new software quickly
- Robust data entry skills with high accuracy and attention to detail
- Experience with QuickBooks or similar bookkeeping software preferred
- Knowledge of front desk operations and multi-line phone systems
- Exceptional customer service skills combined with professional phone etiquette
- Ability to proofread documents thoroughly for spelling, grammar, and formatting errors
- Previous clerical experience in medical or dental offices is a plus
- Familiarity with filing systems—both electronic and paper-based—and record management practices
- Demonstrated ability to handle multiple tasks efficiently while maintaining a positive attitude

Join us as an Office Manager where your organizational talents will keep our workplace running smoothly! Bring your enthusiasm for supporting teams, streamlining processes, and creating an inviting office environment. Your proactive approach will empower our organization to achieve its goals while ensuring every visitor and team member receives top-tier support.

Pay: $21.80-$35.50 per hour

Benefits:

- Casual dress
- Extended health care
- On-site parking

Work Location: In person

📌 Office Manager (Alliston)
🏢 Alliston Medical and Walk-in Clinic
📍 Alliston