We are looking for an Operations Coordinator/Estimator to join our team. The Operations Coordinator/Estimator will be responsible for estimating HVAC/R repairs and installation projects, preparing customer quotations, sourcing materials and coordinating delivery and installation. Duties include administration of all technicians’ work orders and time sheets and occasional dispatch overflow. The successful candidate will be organized while working in a fast-paced environment and able to keep track of multiple ongoing tasks.

Responsibilities

- Estimating HVAC/R repairs and new installation projects
- Communicating with field technicians and interpreting deficiencies found on site to produce accurate cost estimates
- Following up on service estimates/quotes and customer requests
- Sourcing and ordering parts and materials, coordinating delivery and installation
- Evaluating and following up on vendor quotes and estimated time of arrival
- Communicating with customers to ensure they are kept informed of work status
- Ensuring all technical documents, budgets and quotes are accompanying and verified for job billing
- Approve timesheets and verify technicians' hours and expenses for payroll, ensuring submission on time for payment
- Cover/overflow dispatch duties when required




- Responsible for other duties as assigned and/or required by business need

Qualifications

- Excellent verbal and written English communication
- Preferable 5+ - Minimum 3 years experience in an HVAC Company or related organization in a similar role
- HVAC industry knowledge is an absolute requirement
- Proficiency with computer systems
- Proficient in Microsoft Office (Outlook, Excel, and Word)
- Team player
- Strong attention to detail, critical thinking skills and ability to meet deadlines
- Excellent organizational skills and time management skills
- Ability to learn and adapt in a very fast-paced work environment

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- In office parking
- RRSP match
- Vision care

Ability to commute/relocate:

- Toronto, ON M9W 3A1: reliably commute or plan to relocate before starting work (required)

Experience:

- Cdn. business: 5 years (required)

Work Location: In person

📌 HVAC Operations Coordinator/Estimator (Etobicoke)
🏢 Exact Air Control
📍 Etobicoke