Job Overview

We are seeking a proactive and detail-oriented Administrator (Immigration Consultant Assistant) to join our dynamic team. In this vital role, you will support immigration consultants by managing administrative tasks, ensuring smooth workflow, and maintaining accurate documentation. Your energetic approach will help streamline processes, enhance client communication, and contribute to the overall efficiency of our immigration services. This paid position offers an exciting opportunity to develop your organizational and legal drafting skills within a fast-paced environment dedicated to assisting clients with their immigration needs.

Responsibilities

- Assist immigration consultants with preparing and proofreading legal documents, forms, and correspondence to ensure accuracy and compliance.
- Manage data entry tasks using iManage or similar document management systems to organize client files and case information efficiently.
- Conduct research on immigration policies, procedures, and relevant legal updates using LexisNexis or comparable legal research tools.
- Support project management activities by tracking deadlines, scheduling appointments, and coordinating client interviews or meetings.




- Maintain meticulous filing systems—both electronic and physical—to ensure easy retrieval of documents and records.
- Handle phone inquiries with professional etiquette, providing clear information or directing calls appropriately.
- Perform clerical duties such as photocopying, scanning, filing, and updating client records while adhering to confidentiality standards.

Requirements

- * College diploma or university degree; new graduates are welcome
- * Strong attention to detail and accuracy
- * Excellent organizational and time-management skills
- * Ability to follow instructions and established procedures
- * Strong sense of responsibility and confidentiality
- * Positive written and verbal communication skills
- * Comfortable working with Microsoft Office and online systems
- Mandarin proficiency is an asset.

Join us to be part of a dedicated team that values precision, professionalism, and proactive service! This role is ideal for motivated individuals eager to grow their career in immigration support while making a meaningful difference in clients’ lives through organized, transparent assistance.

Pay: $36,500.00-$65,300.00 per year

Work Location: In person

📌 Administrator( immigration consultant assistant) (Richmond)
🏢 Westshore Consulting
📍 Richmond