Job Description:

The company is seeking a confident, organized, and detail-oriented Office Administrator to support daily office operations, employee attendance tracking, production recordkeeping, and company events.

The ideal candidate will have excellent communication and interpersonal skills, robust Excel proficiency, and the ability to manage multiple administrative responsibilities efficiently. An accounting background would be an asset, as the position may provide backup support to the Accounting department when required.

Duties and Responsibilities:

Administrator Duties

- Reception & Office Administration
- Manage reception duties, including greeting visitors, answering calls, and responding to general inquiries.
- Order Supplies/ Making travel arrangements for management.

Attendance & Timekeeping

- Monitor daily employee attendance, clock-in/out records, absences, lateness, and overtime.
- Review timesheets and follow up with supervisors regarding missing punches, discrepancies, and required approvals.
- Track vacation, sick leave, unpaid leave, and other attendance-related information.
- Maintain attendance spreadsheets and prepare accurate timekeeping information for payroll processing.
- Coordinate with Human Resources, Payroll, and department managers regarding attendance updates and corrections.

Production Records & Reporting

- Complete daily production data entry and maintain accurate production records and spreadsheets.
- Collect and organize production, scrap, downtime, and labour information from relevant departments.
- Prepare production labels, dockets, and routine daily, weekly, and monthly reports.
- Update production tracking sheets,



KPI reports, charts, and summaries as required.
- Coordinate with Production, Shipping, Quality, and Management to verify information and resolve discrepancies.

Company Events & Employee Engagement

- Assist in planning and coordinating employee appreciation events, birthdays, summer barbecues, holiday celebrations, and other company activities.
- Coordinate event arrangements, supplies, catering, decorations, and vendor communications.
- Support employee announcements, internal communications, and workplace engagement initiatives.

Accounting & General Administrative Support

- Provide basic backup support to the Accounting department, including invoice entry, filing, and accounts payable/receivable documentation when required.
- Assist with preparing spreadsheets, reports, and other administrative documents.
- Perform other related administrative duties as assigned.
- Handle incoming and outgoing mail, couriers, office supplies, and general correspondence.
- Maintain organized office records, filing systems, and administrative documentation.
- Coordinate meetings and provide general administrative support to Management and other departments.

Job Type: Full-time

Pay: $52,000.00-$55,000.00 per year

Benefits:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Ability to commute/relocate:

- Burnaby, BC: reliably commute or plan to relocate before starting work (required)

Education:

- Secondary School (preferred)

Experience:

- Administrative: 1 year (required)

Work Location: In person

📌 Office Administrator & Assistant (Burnaby)
🏢 Richmond Packaging
📍 Burnaby