JOB SUMMARY

The Warehouse Administrator ensures the smooth and efficient operation of the warehouse by coordinating daily activities, including receiving, storage and shipping, while maintaining accurate records and ensuring safety protocols are followed.

Monday to Friday: 8:30 AM - 5:00 pm -8-10 hours daily.

Employment status

Hourly, overtime-eligible under the Ontario Employment Standards Act, 2000

JOB FUNCTIONS

General warehouse duties

- Maintain the cleanliness and appearance of the warehouse, the dock area (inside and outside) and the yard area (trailer storage).
- Check for needed repairs to the warehouse, docks, roll-up doors, etc.
- Maintain fuel supply.
- Monitor warehouse supplies (pallets, shrink wrap, etc.).
- Maintain inspection reports for forklifts and the yard mule (shunt truck).
- Perform yard and temperature checks (2 times per shift).
- Periodically check the yard for trailer alarms, problems, etc.
- Make sure that any trailer containing product is either under lock, sealed, or at the dock as work in process.
- Coordinate with the Plant Manager, Shift Supervisor and Operations Admin on the inspection schedule, changes, etc.
- Coordinate forklift drivers to efficiently load, unload or flip trucks as needed.
- Ensure the inspection room is ready to begin on time.
- Ensure the inspection room is provided with uninspected products in a timely fashion.
- Keep uninspected loads ready ahead of the inspection room.
- Ensure inspected / completed pallets are removed from the inspection room promptly.
- Make sure all running trailers have enough fuel to run until the next shift / day.
- Clear the inspection room of pallets, pallet levelers, etc., at the end of the shift.
- Secure the warehouse, yard and trailers at the end of the shift.
- Create and receive projects in IMS.
- Verify pallet numbers, SKU and lot information.




- Report any issues with the shipping or receiving process to the supervisor.
- Adhere to GMP guidelines.
- Other duties as assigned.

Receiving: dropped trailers

- Check the fuel level.
- Check the overall condition of the trailer, inside and outside.
- Verify pertinent information from the BOL against the physical trailer (trailer, proper temperature setpoint and actual temperature, seal).
- Document any discrepancies or damage that may have been caused during loading or in transit.
- Create the project number in IMS.
- Show the load as arrived in PME.
- Log the load into the Mega Spreadsheet.
- Deliver inbound bills to the Operations Admin, Shift Supervisor or Plant Manager.

Receiving: live unloads or in/outs

- Complete all the steps for a dropped trailer.
- Communicate with drivers on timetables.

Inventory

- Use PME and the Mega Spreadsheet to keep an accurate accounting of inbound and outbound loads.
- Continuously monitor cold loads for temperature, fuel, alarms, etc.
- Locate uninspected and inspected dry loads respectively.
- Clearly label uninspected dry loads.

Shipping

- Allocate the load in IMS.
- Load all outbound products in a manner that is both reliable and within the weight limits of the vehicle.
- Bill and seal dropped trailers as necessary.
- Monitor sealed loads for proper temperature and fuel until they leave the yard.
- Complete paperwork, update PME and update the Mega Spreadsheet.
- Document (photo) all outbound loads and upload photos to Microsoft Teams.

MINIMUM QUALIFICATIONS

- Education:



High school diploma or equivalent.
- Certifications required: Current lift truck (forklift) operator training for sit-down counterbalance trucks, in line with CSA B335. A site-specific practical evaluation is completed before operating equipment.
- Training provided by the company: GMP training during the first week of training; WHMIS and Ontario Worker Health and Safety Awareness training at onboarding.
- Experience: Minimum 2 years in shipping and receiving or warehouse coordination, preferably with food or temperature-controlled (reefer) freight. Recent experience operating a sit-down forklift to load and unload trailers, operating a yard mule (shunt truck), working with bills of lading, and receiving and shipping loads in a WMS.
- Knowledge: Computer skills (Microsoft Office Suite); shipping and receiving; logistics.
- Skills: Attention to detail; communication; flexibility; collaboration; organization; problem solving.
- Abilities: Able to stand for extended periods of time. Able to bend, twist, grab, pull, push and reach. Able to lift up to 40 lb (18 kg) unassisted.
- Other: Legally entitled to work in Canada.

Pay: $26.45 per hour

Application question(s):

- Do you have a valid forklift certificate for a sit-down counterbalance forklift?
- Have you used a warehouse system (WMS) to receive and ship loads?
- Are you available for a morning shift of about 10 hours, on site in Mississauga?
- Do you have experience operating a yard mule (shunt truck)?
- Briefly describe your experience loading and unloading trailers and handling bills of lading.
- Please type your updated postal code
- Do you have at least 2 years of experience in shipping and receiving or warehouse coordination? Food Industry?
- What is your current immigration status in Canada?

Work Location: In person

📌 Warehouse Administrator (Mississauga)
🏢 Worksi Consulting
📍 Mississauga