About Vinci Concrete Forming Inc. :

Vinci Concrete Forming Inc. is an established concrete forming contractor specializing in Industrial, Commercial and Institutional (ICI) construction projects throughout Ontario.

As our operations continue to grow across Eastern Ontario, we are looking for an experienced and highly organized Project Coordinator to support our projects and field operations throughout the Kingston to Ottawa corridor.

This is an ideal opportunity for someone who thrives in a quick-paced construction environment, can manage multiple priorities simultaneously, and is comfortable coordinating with a wide range of people, trades, suppliers, subcontractors, site personnel, and project stakeholders.

The Opportunity:

The Project Coordinator will play an important role in keeping multiple projects moving efficiently from the office to the field.

Because Vinci operates across numerous active construction sites throughout Eastern Ontario, this position requires someone who can manage competing priorities, communicate clearly, anticipate issues, and keep information flowing between project management, field crews, suppliers, and clients.

The successful candidate will be comfortable managing multiple projects and responsibilities at different stages of construction and will understand that priorities can change quickly in the construction industry.

Key Responsibilities:

- Coordinate day-to-day activities across multiple active ICI construction projects
- Act as a key communication link between Project Managers, Site Supervisors, Foremen, field crews, suppliers, subcontractors, and clients
- Assist with project scheduling, manpower coordination, material requirements, deliveries, and site logistics
- Track project progress, outstanding items, deadlines, and upcoming requirements
- Coordinate materials and equipment required for various job sites
- Communicate with suppliers and subcontractors regarding availability, deliveries, scheduling, and project requirements




- Assist Project Managers and Site Supervisors with project documentation and administrative requirements
- Review, organize, and distribute drawings, specifications, RFIs, change orders, site instructions, and other project documentation
- Assist with preparing and tracking RFIs, submittals, purchase orders, delivery documentation, and other project correspondence
- Maintain accurate project records and ensure information is communicated to the appropriate personnel
- Monitor upcoming work and proactively identify potential scheduling, manpower, material, or logistical issues
- Coordinate information between multiple sites to ensure field teams have the resources and information they require
- Assist with tracking labour, materials, equipment, and project costs as required
- Participate in project meetings and follow up on outstanding action items
- Support project closeout and ensure required documentation is completed and organized
- Perform additional coordination and administrative duties as required to support project operations
- The ideal candidate is an organized, confident, and resourceful individual who understands the demands of the construction industry and can effectively manage multiple people, projects, and priorities at the same time.

We are looking for someone with:

- 2+ years of construction project coordination or project administration experience
- Experience working in ICI construction is strongly preferred
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- The ability to coordinate with multiple departments, crews, suppliers, subcontractors, and project stakeholders
- The ability to prioritize tasks when dealing with multiple active projects




- Strong attention to detail and follow-through
- The ability to work independently while also functioning effectively as part of a team
- Strong problem-solving and decision-making abilities
- Proficiency with Microsoft Office, particularly Excel, Outlook, and Word
- Experience with construction management or project management software is an asset
- A willingness to travel between project sites throughout Eastern Ontario
- A valid driver's licence and reliable transportation
- The Right Personality

This position is best suited to someone who takes ownership.

_____________________________________________________________________________________________

Our projects are constantly moving, and successful coordination requires someone who does not simply wait for instructions. The ideal candidate will be able to look ahead, identify what needs to happen next, follow up with the right people, and ensure nothing falls through the cracks.

You should be comfortable picking up the phone, communicating with field personnel, resolving issues, and managing several priorities at once.

If you are someone who can keep ten things moving at the same time while still knowing what needs to happen next, you may be an excellent fit for this role.

What Vinci Concrete Forming Inc. Offers:

- Full-time employment with an established Ontario concrete forming contractor
- Opportunity to work on a variety of ICI construction projects
- Exposure to multiple projects and construction environments throughout Eastern Ontario
- A fast-paced and collaborative work environment
- Opportunities for professional growth and advancement
- Competitive compensation based on experience and qualifications

Location & Travel:

This position will support projects throughout Eastern Ontario, primarily between Kingston and Ottawa.

Regular travel between project sites will be required, depending on project requirements.

Pay: From $55,000.00 per year

Work Location: In person

📌 Construction Project Coordinator (Kingston)
🏢 Vinci Concrete Forming
📍 Kingston