Organization Overview

Our Client: Central West Specialized Developmental Services (CWSDS) is a human-services non-profit organization, providing a wide range of residential and non-residential services for individuals with developmental disabilities and complex needs.

Are You Ready to Lead Facilities Operations That Support a Meaningful Mission?

You are an experienced facilities professional who understands that well-maintained, safe, and efficient environments are critical to service delivery. You take pride in balancing operational excellence, regulatory compliance, fiscal responsibility, and customer service while supporting staff, clients, and stakeholders.

You enjoy solving problems, managing diverse facility-related projects, building strong relationships with vendors and contractors, and leading teams in a collaborative, service-oriented manner. You are energized by opportunities to improve processes, strengthen safety practices, and ensure facilities consistently meet the needs of the people who depend on them.

Most importantly, you are motivated by the opportunity to contribute to an organization whose mission has a direct and meaningful impact on the lives of individuals with complex developmental disabilities and the communities that support them.

Ideal Candidate Profile

You may currently hold a title such as Facilities Manager, Facilities Supervisor, Facilities Operations Manager/Supervisor, Building Operations Manager, Maintenance Manager, or Corporate Facilities Lead within a social services organization, healthcare provider, developmental services agency, municipality, educational institution, or broader public sector environment.

Position Summary

The Manager, Facilities is responsible for the strategic and operational oversight of the organization's facilities, including buildings, grounds, fleet, utilities, maintenance operations, housekeeping services, inventory management, and health and safety compliance.

The position reports to the CFO, and manages a team of Facilities, Maintenance and Housekeeping staff. This is a 5-day on-site role.

This role ensures that organizational facilities are secure, efficient, compliant, and well-maintained while supporting the delivery of high-quality services. The Manager, Facilities leads maintenance and housekeeping teams, oversees vendor relationships, manages capital and maintenance projects, and contributes to operational planning and organizational effectiveness.

The successful candidate will bring strong facilities management experience, project management capabilities, leadership skills, and a commitment to service excellence within a mission-driven environment.

Key Responsibilities

Facilities Operations & Asset Management

- Oversee the maintenance, operation, and continuous improvement of all organizational facilities, grounds, utilities,



equipment, inventory, and fleet assets.
- Develop and implement preventative maintenance programs to maximize asset life and operational reliability.
- Ensure facilities consistently meet organizational, regulatory, and accreditation requirements.
- Act as the primary point of contact for facility access, rentals, and facility-related operational needs.
- Oversee inventory management practices related to facility supplies, equipment, and operational resources. [

Capital Projects & Vendor Management

- Lead facility maintenance, renovation, and capital improvement projects from planning and budgeting through execution and completion.
- Develop project plans, schedules, and budgets while ensuring work is completed safely, efficiently, and within approved timelines.
- Lead procurement activities related to facilities services, equipment, and maintenance requirements.
- Negotiate and manage vendor and contractor agreements.
- Monitor vendor performance and ensure compliance with contractual obligations, service standards, and organizational expectations.

Financial Management & Operational Planning

- Prepare, manage, and monitor departmental operating and capital budgets.
- Forecast facility-related expenditures and identify opportunities for cost savings and operational efficiencies.
- Monitor and approve departmental expenditures, vendor invoices, utility costs, and maintenance-related expenses.
- Support organizational planning by identifying future facility, equipment, and infrastructure requirements.

Health, Safety & Regulatory Compliance

- Ensure compliance with applicable legislation, building standards, health and safety regulations, fire codes, and organizational policies.
- Lead facility-related health and safety initiatives and support the work of the Health and Safety Committee.
- Conduct regular facility inspections, risk assessments, and safety audits.
- Develop and maintain emergency response procedures, business continuity plans, and maintenance contingency processes.
- Support accreditation activities and Serious Occurrence Reporting requirements relating to facilities and environmental safety.
- Oversee security systems, access controls, cameras, and related facility security measures.

Leadership & Team Development

- Provide leadership, coaching, scheduling, performance management, and professional development for maintenance and housekeeping staff.
- Foster a culture of accountability,



customer service, safety, and continuous improvement.
- Manage staffing resources, workload priorities, and operational service levels.
- Support effective labour relations practices within a unionized environment where applicable.

Stakeholder Engagement & Continuous Improvement

- Collaborate with organizational leaders to identify and address facility-related priorities.
- Build productive relationships with staff, vendors, contractors, service providers, regulators, and community partners.
- Identify opportunities to improve operational processes, service levels, and facility performance.
- Support organizational initiatives involving service delivery improvements, consolidation, and infrastructure optimization.

Qualifications & Experience

Required

- Diploma or degree in Facilities Management, Building Operations, Engineering Technology, Property Management, or a related field.
- Minimum 5 years of progressive facilities management experience.
- Experience overseeing maintenance operations, capital projects, vendor management, and facility compliance programs.
- Experience leading teams and managing multiple operational priorities.
- Strong knowledge of health and safety regulations, building systems, preventative maintenance, and facilities best practices.
- Demonstrated budgeting and financial management experience.
- Valid Ontario G Class Driver's License.

Preferred

- Experience within a not-for-profit, developmental services, social services, healthcare, education, municipal, or broader public sector environment.
- Experience in a unionized environment.
- Skilled designations such as FMP, SFP, CPMM, or equivalent.
- Exposure to accreditation processes, emergency preparedness planning, and fleet management.
- Knowledge of MCCSS-funded organizations and the developmental services sector.

Core Competencies

- Facilities & Asset Management
- Project Management
- Health, Safety & Compliance
- Vendor & Contract Management
- Budgeting & Financial Stewardship
- Operational Planning
- Risk Management
- Service Excellence
- Problem Solving & Decision-Making
- Team Leadership & Development
- Relationship Building
- Continuous Improvement

Pay: $80,798.00-$94,090.00 per year

Benefits:

- Company pension
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Ability to commute/relocate:

- Oakville, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- This position is 100% on-site and requires attendance in the office 5 days per week. There is no remote or hybrid work option. Do you understand and accept this requirement as a condition of employment?

Language:

- English (required)

Work Location: In person

📌 Manager Facilities (Oakville)
🏢 Central West Specialized Developmental Services
📍 Oakville