Primary Function

This position is a position for an Administrative Assistant and Reimbursement Specialist. This position will assist the business with the organization and running of the daily administrative operations, of the company. The ideal candidate will be hard-working and professional, able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion, as well as incorporating effective ways to optimize office efficiency.

Main duties

-Welcome clients to the center

-Handle incoming calls and other communications

-Help organize and maintain office common areas, client files and assist with sanitization and cleaning

-Update company website, as necessary

-Assist in editing and creating content for company promotional materials

-Print and laminate promotional materials

-Process payments

Assist with accounts receivables and payables

Assist with payroll for Independent Contractors

-Maintain a calendar of outreach activities, including community events, appearances and other communication opportunities

-Represent the company in the community at formal and informal events

-Recruitment for our Surrogacy Programs





-Coordinate with the agency any additional resources or support clients may require

-Communicate with agency regarding client accounts

-Responsible for reviewing and creating reimbursement declarations following the AHR Act

-Responsible for maintaining reimbursement data sheets and accounts

-Promote Fearless Surrogacy within the community

-Provide bi-weekly updates to Surrogacy team via email/meeting

-Ensure appropriate milestones are celebrated and acknowledged

-Any other task that may be required and mutually agreed upon.

Employment requirements

- Proficient in customer service and providing excellent client support

- Experience in clerical duties and administrative tasks

- Knowledge of file management and organization

- Proficiency in using Google Suite for office-related tasks

- Knowledgeable in using QuickBooks and accounting software

- Effective communicator

- Adaptable and Adaptable to growing and changing environments

- Strong time management skills

- Able to work collaboratively with a team

Pay: $20.00-$23.00 per hour

Benefits:

- Casual dress
- Company events
- On-site parking

Work Location: In person

📌 Administrative Assistant and Reimbursement Specialist - Maternity Leave (Batawa)
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