HHL Marine Ltd is looking for a Full time Administrative Services Manager (NOC 10019)! This is a full-time, permanent position with 40 hours per week.
The Administrative Services Manager will manage administrative, financial, and operational functions across marine operations. The role requires independent decision-making, high-level coordination, and the ability to manage multi-jurisdictional maritime requirements, while leveraging AI tools and large language models to enhance efficiency and reporting.
Job Description:
• Oversee, organize, and continuously improve administrative systems and operational procedures across marine operations
• Manage financial administration, including budgeting, forecasting, expense tracking, and reconciliation aligned with operational requirements
• Coordinate operational personnel logistics within marine environments, including international travel, visa requirements, certification tracking, and regulatory compliance
• Administer and maintain records in accordance with maritime regulations, privacy legislation, and international compliance frameworks
• Support multi-jurisdictional vessel operations, including documentation and regulatory coordination
• Prepare and manage operational budgets, capital expenditures, and financial reporting
• Liaise with contractors, legal representatives,



and external maritime stakeholders to ensure seamless operations
• Prepare operational reports, financial summaries, manuals, and correspondence
• Support project management initiatives, including system implementation, workflow optimisation, and operational efficiencies
• Utilise AI platforms and large language models to streamline administrative workflows, reporting, and data management
• Coordinate and facilitate meetings, communications, and reporting for senior management and high-net-worth individuals, ensuring organisation, discretion, and effective follow-up
• May supervise administrative support staff or contractors as required

Job Requirements:
• Must have minimum 3 years of experience at a professional level in business administration, finance or administrative services
• Must be able to perform duties related to financial management or vessel/fleet management.
• Previous experience in marine transportation (yacht purser) is an asset.
• Language in the workplace is English
We offer:
• $50.13 per hour
Job Location:
HHL Marine Ltd – 541 East Keith Road, North Vancouver, BC V7L 1W3
To Apply:
To those interested please email your resume to [email protected]. Please indicate on the email subject that you are applying for the Admin Manager position.

📌 Administrative Services Manager (North Vancouver)
🏢 HHL Marine
📍 North Vancouver