Executive Assistant:On behalf of our Retail client, Procom is searching for an Executive Assistant for a 10 month contract role. This position is a hybrid position with 4 days onsite at our client’s Toronto office.
Executive Assistant
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Job Description
As an Executive Assistant, you will provide comprehensive administrative and organizational support to senior executives within our Information Technology team. This role is ideal for a proactive, detail-oriented professional who thrives in a rapid-paced environment and takes pride in supporting senior leadership.
Executive Assistant
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Responsibilities:
• Deliver daily administrative support to senior leaders, including scheduling meetings, coordinating on-site events, and managing communications.
• Oversee intricate executive schedules leveraging Microsoft Outlook, providing feedback and suggestions on various time management techniques.
• Manage all administrative aspects of meeting setup (A/V equipment, catering), guest logistics, expense reporting, travel arrangements, filing system improvements, and supply ordering.
• Serve as the primary point of contact for vendors and internal stakeholders, ensuring timely and reliable responses.
• Maintain financial and budget documentation using Excel.
• Support onboarding of new employees.
• Coordinate team events and quarterly meetings.
Executive Assistant




- Mandatory

Skills:
• 5+ years supporting VP-level executives in a fast-paced, professional environment.
• Advanced proficiency in Microsoft Office Suite (particularly Outlook, PowerPoint, and Excel).
• Exceptional written and verbal communication skills.
• Ability to take ownership of tasks, think creatively, and resolve issues efficiently.
• Highly self-sufficient, dependable, and able to manage multiple priorities simultaneously.
• Proven ability to establish valuable relationships within the organization.
• Maintains discretion and confidentiality while working with senior leaders.
Executive Assistant – Nice-to-Have

Skills:
• Familiarity with SAP Concur and Copilot.
• Positive attitude, resilience under pressure, and willingness to monitor emails occasionally outside regular hours.
Executive Assistant – Assignment Length:This is a 10 month contract position.
Executive Assistant
- Start Date:ASAP.
Executive Assistant
- Assignment

Location:
Toronto, Ontario, Canada. This is a hybrid position with 4 days in the office.
This posting is for an existing vacancy.
This employer uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people.

📌 Executive Assistant (Toronto)
🏢 Procom
📍 Toronto