ABOUT THE ROLE This is a senior, high-trust role at the centre of Avid's leadership team.

As Executive Business Partner, you'll serve as the Founder & CEO's trusted right hand, helping him operate at his highest level while leading the Office of the CEO and the administrative support function serving our C-suite.

You’ll own the systems, priorities, communications, relationships, preparation and execution surrounding the CEO. You’ll keep his attention focused on what matters most, ensure important decisions and commitments are followed through, and help his professional and personal responsibilities run seamlessly.

Beyond direct CEO support, you’ll lead and develop our Executive Coordinator, establish standards for executive administration, oversee C-suite support and take ownership of major company events led by the Office of the CEO.

The role combines sophisticated executive support, administrative leadership and high-level business exposure. You’ll need to be equally comfortable engaging with Board members, managing people and projects, and personally handling the details that keep a busy founder moving.

Above all, we’re looking for someone who takes genuine pride in making an executive, their leadership team and the office around them extraordinarily effective.

WHAT YOU’LL OWN CEO Effectiveness & Priorities

Ensure the CEO’s calendar reflects his highest-value priorities, including strategy, leadership, sales and major relationships.

Manage competing demands, protect focus time and identify opportunities to delegate or redirect work.

Anticipate decisions, deadlines and obligations so commitments don’t fall through the cracks.

Be a trusted accountability partner, comfortable challenging,



reminding and redirecting the CEO when needed.

Office of the CEO & Executive Administration

Lead the Office of the CEO and the administrative support function for Avid’s executive team.

Manage, coach and develop the Executive Coordinator, setting clear priorities and accountability.

Oversee C-suite travel, scheduling coordination, documentation and logistical support.

Set consistent standards for executive administration, reception and support services.

Establish reliable processes, delegation, workload priorities and continuity of support.

Executive Communications & Information Flow

Manage the CEO’s incoming correspondence, requests and competing priorities.

Determine what requires his attention and what can be resolved independently or delegated.

Prepare concise briefings, correspondence, recommendations and decision-ready information.

Represent the CEO with professionalism, discretion and sound judgment.

Ensure important relationships, introductions and opportunities receive timely follow-through.

Leadership, Board & Investor Readiness

Coordinate preparation for leadership meetings, Board discussions and investor engagements.

Work with the COO, CFO and leadership team to obtain accurate information and materials.

Track decisions, commitments and actions arising from these engagements.





Support leadership meeting rhythms, agendas and follow-through.

Help the CEO focus on the decisions that require his involvement.

Executive Travel & Personal Support

Manage complex domestic and international travel, including itineraries, accommodations, transportation and contingencies.

Provide discreet personal and family-office support, including coordination of personal investment administration, family travel and residential or vacation properties.

Coordinate personal appointments, arrangements and special projects as needed.

Anticipate changes and resolve problems independently, handling business and personal matters with exceptional care and confidentiality.

Major Company Events & CEO-Led Initiatives Lead the planning and delivery of Avid’s major annual company events, working through the Executive Coordinator, internal teams and external partners. Oversee planning, budgets, vendors, logistics, communications and execution. Coordinate selected CEO-sponsored initiatives and important external engagements.

Maintain the Office of the CEO’s processes, SOPs, task management and shared documentation.

Identify opportunities to automate, simplify or delegate repetitive work.

Use AI and up-to-date tools to improve research, preparation, communications and productivity while protecting confidential information.

Build effective workflows that support the executive office as Avid grows.

WHAT WE’RE LOOKING FOR

Significant experience supporting a founder, CEO, entrepreneur or senior executive in a high-trust environment.

Experience leading or coordinating an executive office, administrati

📌 Executive Business Partner to the CEO (Winnipeg)
🏢 The Avid Group
📍 Winnipeg