You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently – it's essential for creating a sustainable future.

Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of graduates and students who help us see things differently and solve the most complex challenges facing our clients, climate and communities.

We are looking for a coordinator to join our global people function. You will be helping coordinator for our global people partners as well as our Arup Fellows.

The opportunity

- Coordinate the end-to-end administration of the Fellows programme, ensuring an efficient, compliant, and positive experience for all stakeholders.
- Partner with leaders and People Partners to support the Fellows selection process, including coordinating nominations, preparing materials, facilitating meetings, tracking decisions, and communicating outcomes.
- Draft, issue, and maintain Fellows contracts and associated documentation, ensuring accuracy, compliance, and timely completion.
- Coordinate onboarding, renewals, retirements, and other lifecycle activities related to Fellows.
- Support governance and audit requirements by maintaining accurate records, documentation, and programme data.
- Monitor programme activity and follow up on actions arising from selection panels, reviews, audits, and leadership discussions.
- Analyse Fellows data and provide reporting, insights, and recommendations to support decision-making and continuous improvement.
- Act as a key point of contact for Fellows and stakeholders,



responding to queries and ensuring a high level of service and professionalism.
- Support the delivery of key Corporate Services activities, working closely with People Partners and business leaders.
- Provide coordination and administrative support for key meetings, forums, and decision-making processes across Corporate Services.
- Assist in the preparation of presentations, briefing papers, communications, and leadership materials.
- Contribute to the continuous improvement of processes, governance, and ways of working across Fellows and Corporate Services.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity to do socially practical work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

- Bachelor's degree in Business, Human Resources, or similar field
- Experience coordinating governance, leadership, or professional programmes that involve complex stakeholder management and administration.
- Experience preparing contracts, maintaining records, managing audits, and supporting compliance‐related activities.
- Strong analytical skills with the ability to interpret data, identify trends,



and produce meaningful insights and recommendations.
- Experience supporting senior leaders and leadership committees, demonstrating sound judgement, professionalism, and discretion.
- Excellent attention to detail, particularly in relation to contracts, reporting, record management, and governance requirements.
- Strong organisational skills, with the ability to manage multiple priorities and deliver high‐quality work to deadlines.
- Excellent written and verbal communication skills, with the ability to prepare transparent and professional documentation for a range of audiences.

Full working rights in the country of application

Alongside your degree, we look for the following core attributes;

- Changemakers: A passion for sustainable development and creating a better world is key.
- Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo.
- Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working.
- Adaptable adventurers: You're ready to take on any challenge that comes your way.

What we offer you

At Arup, we care about each member's success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with

📌 HR Graduate (Toronto)
🏢 Arup
📍 Toronto