Fanshawe thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow. Working at Fanshawe College Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Posting Closing Date: November 5, 2026 Campus Location: London, ON Department: BCD1 Benefits & Compensation Employment Group: Support Pay Details: $35.29 Hourly Worker Sub-Type: Regular Time Type: Full time Remote Type: Hybrid Contract End Date: Hours of Work per Week: 35

Payband: This position is paid at Payband G, $35.29 - $40.73 per hour Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m.

Why this Role is Important

- Administration of Payroll System Processes regular pay cycles (bi-weekly, bi-monthly) for salaried, and hourly employees
- Receives and organizes all documents and tasks required to process payroll information
- Reviews, analyzes and interprets all inputs to ensure the information is accurate and adheres to the collective agreements, college and governments policies, regulations and guidelines where applicable




- Inputs transactions not captured in Workday prior to processing payroll within the designated cut-off deadlines
- After the payroll has been calculated, the incumbent is responsible for verifying all changes and/or input that was processed and associated calculations to ensure accuracy
- Payroll output is recalculated and verified again following any changes or corrections to ensure for accuracy
- Enter, adjust payroll deductions as required to ensure accuracy
- Accurately calculate, process, and validate payroll adjustments and inputs related to employee deductions (such as pension and group advantages) and earnings (including reduced workload and leave adjustments) to ensure accuracy
- Calculate and reconcile various payroll payments, including top-up amounts, retroactive pay, vacation payouts, recovery of overpayments, and court-ordered garnishments, ensuring all transactions are correct and compliant
- Process, calculate, transmit, and reconcile all payroll transactions with the College's banking institution
- Prepare, reconcile and adjust T4's
- Create Journal Entries and Year-To-Date payroll adjustments to record special payments
- Produce Records of Employment (ROEs) as required by legislation, responding to Service Canada inquires for further information
- Review payroll reports to verify data integrity to ensure high-level accuracy of payroll data entry and take any corrective action as needed





Customer Service

- Responds verbally and in writing to employee inquiries in a timely manner, requests from departments, and external agencies in a professional and timely manner
- Provides clarification of payroll administrative practices, researches and resolves issues as required
- Provides written letters to employees to verify employment, income as requested
- Deliver quality departmental customer services by providing timely, professional and accurate information to staff as well as other internal and external stakeholders regarding payroll related matters
- Guides, advises and provides direction to customers on payroll administrative practices (including recommended use of documents, forms and systems), researches and resolves issues as required
- Performs other related duties as assigned

What You'll Bring

- Post-secondary 2 year diploma in Business, Finance, Human Resources or related field required with specialization in payroll/compensation preferred
- Payroll Compliance Professional (PCP) certification with the National Payroll Institute
- Minimum 3 years recent and practical experience processing full cycle payroll (hourly and salaried) in a large organization with multiple collective agreements
- An equivalent combination of education and experience may be considered
- Demonstrated experience with compliance and statutory requirements
- Experience resolving discrepancies professionally and confidentially
- Advanced level of competency/proficiency in MS office including Outlook, Word, Excel and PowerPoint
- Advanced knowledge of cloud-based HR/payroll systems (i.e. Workday)
- Demonstrated experience worki

📌 Payroll Representative (London)
🏢 The Fanshawe College of Applied Arts and Technology
📍 London