Please see Special Instructions for more details.

Posting Number

Posting Number

Posting Number SS0700

Position Information

Position Title

Position Title Human Resources Associate

Division

Division Human Resources & Organizational Development

Department

Department Human Resources

Supervisor Title HR Advisor, HRIS & Employee Services

Location

Location Comox Valley(CV)

Posting Type

Posting Type Internal/External Posting

Position Status

Position Status Temporary

If Others, please specify

Desired Start Date

Desired Start Date 10/26/2026

Position End Date (if temporary)

Position End Date (if temporary) 12/24/2026

Weekly work schedule (please indicate the start and end times for each day of work)

Work schedule to be determined in collaboration with successful candidate between the hours of Monday to Friday.

%

% 40

Pay Grade

Pay Grade J: 32.49 - $34.46

Position Summary

Reporting to the HR Advisor, HRIS and Employee Services, the Human Resources Associate coordinates and executes all transactional employment changes within the Human Resources Department in coordination with the Senior Human Resources Associate. The Human Resources Associate responds efficiently and effectively to Human Resources enquiries, and demonstrates tact and diplomacy when dealing with complex, sensitive, and confidential information. Key responsibilities include ensuring all administrative processes related to employee onboarding and offboarding are executed within applicable deadlines in coordination with Payroll.
Under the direction of the HR Advisor Recruitment and Employee Services, the Human Resources also supports recruitment and other related functions.




The Human Resources Associate is aware of the Vision, Mission and Values Statement of North Island College, implementing and practicing the values.

- Job Knowledge
- Judgment
- Teamwork
- Planning & Organization
- Customer Service Excellence
- Communication & Interpersonal Skills

Duties & Responsibilities

1. Following best practice, manages HR Service Desk tickets and take appropriate action responding to complex situations within specified timeframes based on Human Resources and Payroll deadlines.
2. Responsible for ensuring accurate HR full cycle employee onboarding and offboarding processes, including employee appointments, contractual changes, leave management, professional development, and recruitment.
3. Provides guidance of tasks to Payroll Benefits Associates and responsible for assigned technical projects.
4. Responsible for crossover of duties with Payroll Benefits Associates, working in collaboration ensuring payroll submissions are executed.
5. Develops employment appointments from Employment Appointment Requisitions analyzing, enquiring and determining complex multiple appointments.
6. Ensures adherence to all relevant policies and procedures, collective agreements, and mandatory requirements regarding all aspects of employment contracts.
7.



Develops and analyzes reports for Committee and divisional requirements as assigned.
8. Administration of leaves, contract amendments and corrections, ensuring adherence to collective agreements, policies and procedures.
9. Under the direction of the HR Advisor Recruitment and Employee Services supports the recruitment process by responding to external enquiries and providing accurate information to supervisors and candidates.
10. Responsible for accurate entries in Colleague and applicable corresponding spreadsheets such as salary, benefits, status, union information, seniority and increments.
11. Maintains HRIS database information, ensuring accurate data entry, and position control within Colleague.
12. Responsibility to clearly interpret and appropriately communicate complex information and situations to internal and external audiences.
13. Provides accurate, effective and service-oriented responses to all requests for information from departments, unions, external agencies, applicants and others as appropriate.
14. Responsible for maintaining all relevant filing systems within the guidelines of the Freedom of Information and Protection of Privacy Act.
15. Other duties as assigned by the supervisor and HR Advisor Recruitment & Employee Services and HR Advisor Wellness & Culture.

Required Education & Experience

1. Human Resource Management Diploma or Business Administration Diploma including courses in Human Resource Management.
2. Minimum three to five years current related experience in Human Resources within a complex multi-union setting. Experience will include knowledge and expertise in the use of HRIS d

📌 Human Resources Associate (Courtenay)
🏢 North Island College
📍 Courtenay