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Title: Executive Assistant - Global Banking, Markets, and Finance

Requisition ID:

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative support to the Senior Vice President & Managing Director, GBM CFO, while also supporting the broader leadership team with coordination and operational activities. The role is responsible for ensuring the efficient management of executive priorities, maintaining effective communication across stakeholders, and supporting the smooth day-to-day operations of the office in a fast-paced and agile environment.

Is this role right for you? In this role you will:

- Manage and coordinate the Senior Vice President & Managing Director, GBM CFO’s calendar, appointments, meetings, and scheduling priorities.
- Anticipate scheduling conflicts and proactively identify solutions to ensure effective time management and seamless execution of commitments.
- Prepare the executive for meetings by organizing agendas, pre-reading materials,



and other relevant documentation.
- Provide administrative and coordination support to the leadership team, including meeting logistics, team communications, onboarding activities, and operational requirements.
- Organize and oversee internal and external meetings, conferences, and events, including venue selection, room bookings, equipment setup, catering arrangements, and attendee coordination.
- Coordinate complex travel arrangements and ensure all travel requirements are addressed efficiently.
- Act as a key point of contact by handling incoming calls, visitors, mail, and correspondence with a high degree of professionalism and discretion.
- Draft, prepare, proofread, and distribute correspondence, presentations, and other business materials on behalf of the executive.
- Develop, maintain, and manage effective filing, record retention, storage, and document management processes.
- Prepare and submit expense reports, verify expense-related documentation, and support

📌 Executive Assistant (Toronto)
🏢 Scotiabank
📍 Toronto