Camp Coordinator (Seasonal)

Seasonal, Summer Camp Programs

Part-time preparation: December 2026–April 2027

Full time contract: May 3–August 27, 2027

Compensation: $26.65–$33.35 per hour

AREYOU LOOKING FOR AN AMAZING SUMMER JOB?

Come Join Us Camps at Appleby College provideco-educational opportunities to develop and advance skills, and to promoteinteractive skills among participants. Appleby provides excellence within eachcamp through the use of superb facilities and instruction. In all our programs,we emphasize individual development, participation, co-operation, and funAppleby’s scenic 60-acre campus offers outstanding academic, art and athleticsfacilities for all its Camps.

Campers at Appleby experience an exciting weekof discovery, friendship, sports, and fun For more information, including acomplete listing of all camp programs offered, please visit: Appleby College's Summer Camps.

The Camp Coordinator is responsible for theorganization and execution of all daily administrative tasks associated withthe operation of the Camp Office. The Camp Coordinator provides exceptionalcustomer service while managing Camp Office communication, camper registrationand attendance, staff schedules, invoicing, and related administrative duties.This position acts as a liaison between families and Appleby Camps, providingtimely information and ensuring a high-quality experience for all participants.

WHAT IS AMAZING ABOUT THIS JOB

Pre-Camp Planning (December 2026–May2027)

- Organize, plan, and coordinate all aspects of camp officeadministration that can be done prior to summer including purchasing supplies,planning,



and sub-committee work.
- Attend monthly Senior Staff meetings December 2026 through April2027.
- Manage and problem solve issues with campers, parents/guardians,staff, and volunteers.
- Coordinate, interview, schedule and be main point of contact for VolunteerInstructors
- Prepare and coordinate registration sheets, special attentionforms, attendance records, sign-in/out lists, and drop-off/pick-up procedures.
- Assist Camp Director with additional marketing and communicationmaterials to enhance the camper/parent experience.
- Ensure reception duties, including phone, visitor, parent andcamper inquiries, are handled with exceptional customer service.
- Prepare communication templates and responses in advance of acrisis in accordance with Appleby Camps safety policies and emergencyprocedures.
- Maintain CampBrain database and registrations, resolving customerissues promptly.
- Support training for office and customer service procedures.
- Collaborate with other Senior Staff to ensure all documentation iscompleted prior to June.
- Assist with Camp Fairs and events organized for communityengagement.

Summer Camp Operations (June – August)

- Provide front-line communication via email, in-person, radio,



andphone with camp families, staff, and the Appleby community.
- Coordinate communication response in the event of a medicalemergency or crisis according to Appleby Camps safety policies and emergencyprocedures.
- Order and maintain office supplies, keeping accurate records ofusage.
- Sort, distribute, and forward incoming/outgoing mail and messagesfor campers and staff.
- Coordinate weekly reports, thank-you letters, and birthday cardswith camp staff.
- Support scheduling, attendance tracking, and logistical needsacross all camp programs.
- Follow and promote all camp procedures and policies, includingAppleby’s Mutual Respect Policy.
- Maintain and update the Camp Programs instruction manual.

Post-Camp Review

- Participate in end-of-season debrief.
- Gather feedback, suggestions, and improvements for the followingsummer.
- Create "Lessons Learned" and best practices documentation.

YOU WILL BE A GREAT FIT IF YOU

- Have proven administrative experience in a fast-paced, customerservice-oriented environment.
- Possess strong multi-tasking and problem-solving abilities.
- Can handle emergency responses calmly and efficiently.
- Have experience coordinating or supervising staff in camp,recreation, or educational environments.
- Are energetic, organized, and self-motivated.
- Have strong communication and interpersonal skills.
- Demonstrate advanced computer proficiency, including MicrosoftOutlook, Word, Excel, CampBrain, and Access databases.
- Hold valid Intermediate First Aid and CPR – C
- Hold a val

📌 Camp Coordinator Appleby College Summer Camps 2027 (Oakville)
🏢 Appleby College
📍 Oakville