OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service. Reporting to the Manager, Undergraduate Admissions and working in collaboration with the Admissions & Recruitment team, the Admission Advisor provides accurate information and supports applicants for admission to undergraduate programs at OCAD University (OCAD U). The Admission Advisor is primarily responsible for all aspects and processes for undergraduate applications, including processing, evaluating, and maintaining academic records, responding to requests for assistance in completing the process, advising applicants on meeting requirements, advising applicants on the transition to postsecondary studies, as well as providing resources for housing, relocating to Toronto and scholarship opportunities. The Admission Advisor reviews portfolio submissions and makes admission decisions. This position also assists the Graduate Studies admissions team, working in various student information systems, aiding in the setup of the application cycle, handling documents, and assisting with GPA calculations. The incumbent builds and maintains solid relationships with providers in the areas of English language programs, academic upgrading, housing, scholarships and awards and other resources as identified to support the transition of applicants to student status at OCAD University (OCAD U). Summary of

Responsibilities:
- Work with the Manager and departmental staff, OCAD U students, faculty,



and staff to ensure current knowledge of all programs, admission policies, procedures, and entrance requirements
- Support prospective students and applicants throughout the admission process, advise applicants on academic, admission and portfolio/supplemental requirements, and provide guidance in the transition to student status
- Update and maintain applicant records using the University’s Student Information System (SIS) and audit data for accuracy in accordance with applicant documentation from the Ontario Universities’ Application Centre (OUAC), maintain accurate automated and manual filing systems
- Assess applicant files for academic entrance requirements including averages, GPAs, course requirements, and language proficiency for a diverse range of applicants from multiple education systems and countries
- Conduct reviews of applicant records throughout the admission cycle and before files are finalized and student records are created
- Assess portfolios and supplemental applicant materials and make admission decisions for undergraduate applicants along with the review team. Escalate issues (plagiarism, program suitability, etc.) as needed.
- Refer relevant applicants to the transfer admissions team for transfer credit consideration and assist in transfer credit assessment, processing and advising as needed.
During peak times in the admissions process, assist the Graduate Admissions team with GPA calculations,



systems setup and testing, document processing and verification, and advising graduate applicants as needed
- Work with the Admissions & Recruitment team on the development and maintenance of web content, publications (online and in print), training manuals and best practices for supporting applicants
- Respond to telephone, e-mail, virtual and in-person inquiries regarding the admissions process, requirements and admission decisions from prospective students, parents, guidance counsellors, teachers, and the general public
- Generate, disseminate, and maintain historical records of applicant files and correspondence
- Activate relationships with external housing partners and provide referrals to applicants in search of housing options
- Work with the English for Art & Design (EAD) Program Coordinator to ensure that eligible applicants can register for the English for Art & Design (EAD) program
- Research and maintain knowledge of English Language Pathway partner programs, including start/end dates and entry requirements, and refer applicants as needed
- Research and maintain knowledge of external entrance scholarship and award opportunities, and make referrals to applicants in search of funding options
- Refer applicants to transition programming available to incoming students through other OCAD U departments (i.e. Campus Life, Writing & Learning Centre, Registrar’s Office, Student Accessibility Services, etc.)
- Support the Admissions team and Office of the Registrar with new student registration assistance, as neededWork with Admissions & Recruitment team members, the OUAC and OCAD U IT/ERP staff to identify and resolve application and technical issues
- Provide high quality ser

📌 Admissions Advisor (Toronto)
🏢 OCAD U International
📍 Toronto