Job Summary Service Area: Corporate Services Department: Human Resources Work

Location:
City Hall, 1 Carden Street Work Mode: In Person

Job Type
and Duration: Temporary, Full time Vacancy Position Availability: 1 existing vacant position Salary Range: $30.36
- $37.95 per hour Affiliation: Non-Union When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality,

we offer
a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

What we offer

We offer
competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:
- Paid vacation days, increasing with years of service
- Paid personal days;
- Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
- Extended health and dental benefits, including Health Care Spending Account;
- Employee and Family Assistance Program;
- Parental leave top up program;
- Learning and development opportunities including tuition assistance
- Employee recognition programs. Position Overview Resumes are being accepted for the temporary position of Human Resources Assistant within the Human Resources Department. Reporting to the Manager,



Employee Experience & Organizational Development the successful candidate will play a vital role in supporting high volume recruitments. The primary responsibility is to assist in the efficient and timely execution of recruitment processes, ensuring that all staffing needs are met in alignment with the organization’s goals. Guided by the goals and objectives of the City of Guelph Corporate Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city. Key duties and responsibilities
- Provide front line (in person, phone, email and social media) customer service to all leaders, employees and the general public.
- With assistance from the Human Resources Associates, respond to myHR inquiries via email, phone or face to face.
- Support the Recruitment Specialists with various functions including mass seasonal recruitment activities.
- Provide excellent customer service and support to mass recruitment hiring managers by coordinating aspects of the recruitment process including posting seasonal and coop job postings, advertising, prepare and distribute applicant lists, coordinating interviews, reference checking, preparing interview packages, creating offer letters, tracking conditional items of offer.
- Coordinate and provide support for all recruitment software systems including iCIMS (Applicant Tracking System) and JD Edwards (Human Resources Information System).
- Ensure proper recording,



routing, retention, storage and/or disposition of all documents received in the recruitment process, in accordance with established policies and procedural guidelines.
- Maintain high quality standards in the delivery of internal Human Resources services.
- Responsible for effective and timely records filing for the division and mail distribution for the department.
- Provide administrative support for Human Resources activities and corporate events.
- Support and attend job fairs.
- Monitor and report on metrics for seasonal hires.
- Perform miscellaneous job-related duties as assigned. Qualifications and requirements
- Experience related to the duties above, normally acquired through the completion of post-secondary education in Human Resources or a related field and experience with providing recruitment support in a unionized workplace. Candidates with an equivalent combination of education and experience may be considered.
- Experience in providing customer service support to employees and/or the general public via phone, email and in person.
- Understanding of general HR procedures and practices including but not limited to: handling of confidential or sensitive information, recruitment and labour relations.
- Superior customer service and interpersonal skills including the ability to effectively communicate and work collaboratively with a wide range of individuals including employees, agencies, external contacts and the public.
- Excellent organizational skills with the ability to manage multiple tasks in a demanding environment.
- Self-directed, well-organized and proactive individual.
- Ability to make administrative and procedural decisions and judgments on sensitive, confidential

📌 Human Resources Assistant (Guelph)
🏢 City of Guelph
📍 Guelph