The Project Coordinator help plan, organize, and direct the activities of a project, under the direction of a Project Manager.

Key Responsibilities

- Organize/schedule appointments for Project Manager
- Assist Project Manager with any estimating or quoting requirements
- Help organize project manager work for various customers, ensuring each list is completed
- Follow up with customers to schedule additional work as required
- Follow up with customers regarding recommendations, planning
- Field complaints, resolve where able, attend to as required
- Meet with customers when required to review contracts, any issues that may require attention
- Liaise with sales to organize jobs. Includes but not limited to creating work orders, reviewing quotes to ensure complete information is included, and finding/creating/adding checklists/inspections as required.
- Provide update/feedback to the Project Manager
- Help prepare contracts and negotiate changes to contracts with Engineers, consultants, clients, suppliers, and subcontractors.
- Answering telephones and directing customer enquiries
- Ordering and supplying parts for technician & projects daily.
- Manage all documentation and help create documents as required
- Compile reports/records for customers following completion of jobs/pm’s/contracts
- Attend meetings, give input, assist in planning




- Maintain data related to vendor information and correspondence
- Monitor supplier performance and maintain supplier reporting
- Provide shipment of parts & supplies & equipment to project sites upon request
- Source current suppliers to initiate cost efficiencies within the group
- Follow up with suppliers on lost or missing/back ordered parts and supplies
- Price out bill of materials for larger quotes & construction jobs.
- Prepare packing slips and provide clarifications as needed to Account Payables

Qualifications & requirements

- Civil or Mechanical Certification is an asset and/or will consider 2 years’ experience in project coordination
- Change orders to existing projects
- Knowledge of ISO QD documentation
- Vehicle and/or Technician availability
- Access to work orders, purchase orders and job records

Working Conditions / Location

- Office work (sitting at desk/working on computer for long periods of time)
- Overtime (at times it may be necessary for the Estimator/Project Manager to work outside of the regular workday in order to complete their duties)
- Dental care
- Extended health care
- Life insurance
- RRSP match

ABOUT PATRICK MECHANICAL LTD.

We deliver mechanical contracting, fabrication, piping and millwrighting services for demanding industrial environments. Safety, quality and integrity guide every project.

📌 Project Coordinator (Canada)
🏢 Patrick Mechanical
📍 Canada