## Administrative Student Affairs CoordinatorApply: Strathcona Anat&Dent;: Full time: Posted Today: End Date: November 2, 2026 (24 days left to apply): JR0000078719Please refer to the

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.If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).## Position Summary:## Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit's operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Coordinates activities related to admission, examinations, registration and graduation. Advises students and resolves problems related to their files. Edits documents for grammar and accuracy. Administers unit accounts.## ## Major Duties and

Responsibilities:
## The Administrative & Student Affairs Coordinator provides administrative support to the Graduate and Undergraduate Programs, including the Graduate Program director, various committees, current students, Student Affairs Officer as well as potential applicants. The most significant specific tasks are listed below.
* ## Acts as a resource person regarding academic and administrative policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate internal and external resource people to obtain and provide information on diverse and complex issues.




* ## Receives and provides detailed information and explanations to students. Controls enrolment in courses. Participates in the organization of admissions and registration. Prepares, examines and verifies admissions and registration files related to courses and programs. Completes and approves forms concerning course or program changes, interdepartmental or interuniversity registration, and residency and internship programs.
* ## Assists students in relation to matters such as equivalencies, recognition of courses from other institutions, transfer of credits, and probationary status. Prepares and verifies files.
* ## Coordinates the application process for awards, scholarships, and fellowships. Distributes application forms and provides information on procedures and deadlines. Verifies that student files are complete and, as required, ensures necessary linkage with admission process.
* ## Ensures students are on track with committee meetings, courses and other academic deadlines. Maintains MyProgress database accordingly. Advises students in relation to their files. Resolves problems. Ensures the application of academic regulations and deadlines. Provides assistance and offers advice to students where appropriate on relevant courses, programs and student resources.
* ## Resource person for students in distress and/or facing difficulties. Responsible for providing them with guidance,



following established departmental or university protocols depending on the nature of the difficulty and referring them to appropriate resources and services on campus (Wellness Hub) as needed.
* ## Ensures that GRADPROG Listserv messages reach the appropriate audience.
* ## Prepares timetables and schedules room bookings for unit. Prepares schedules for seminars, graduate classes and books exams for unit. Prepares course calendars.
* ## Updates, prepares and coordinates publication of documents such as publicity brochures, departmental handbooks, annual newsletter for newly admitted students to use as a resource, and annual reports, including maintaining and updating web pages.
* ## Schedules the Graduate Affairs Committee meetings, contacts participants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility. Attends information sessions given by GPS.
* ## Coordinates administrative processes relating to doctoral comprehensive and oral defense examinations and the submission of theses and dissertations.
* ## Verifies and compiles grades. Coordinates submission of grades and requests for grade revisions as well as deferred exams. Verifies and corrects transcripts.
* ## Identifies and verifies files of graduating students. Prepares forms requesting diplomas and lists of graduating students. Issues departmental letters confirming a students’ status as needed.
* ## Coordinates arrangements for graduate student events such as Orientation in Fall, Chair’s Meeting with new and returning students (Fall and Winter), Orientation BBQ, Academic Integrity Workshop, Research in Progress Seminars, Thesis defense celebrations and Annual Graduate Research Retreat . Assists the Student Affairs Office

📌 Administrative Student Affairs Coordinator (Montreal)
🏢 McGill University
📍 Montreal