About you:

You're a detail-loving, process-minded People Ops enthusiast who thrives in fast-paced, high-growth environments, and you're hungry to grow right along with them. You sweat the fundamentals so nobody else has to: clean data, airtight documentation, and onboarding so smooth new hires wonder why every company doesn't do it this way. You know that excellent people operations are the secret ingredient behind a great employee experience. You lead with curiosity and empathy, treat accuracy and discretion like superpowers, and can't wait to take ownership of the day-to-day people operations that keep a company redefining healthcare diagnostics running smoothly.

What you'll do:

People Operations and Employee Experience:

- Help create a seamless employee experience from first day to last, supporting onboarding, offboarding, promotions, transfers and other key employee changes.
- Prepare employment agreements, letters, addenda and other employee documentation with accuracy and attention to detail.
- Keep employee records organized, accurate and up to date, ensuring we have the right documentation in place.
- Coordinate onboarding across teams to ensure new hires feel welcomed, prepared and set up for success.
- Manage the operational details of offboarding, partnering with teams across the organization to ensure a smooth transition.

HR Systems and People Data:

- Be a go-to resource for our HRIS, Rippling, maintaining accurate employee data and supporting employees and managers with the system.
- Process employee changes and conduct regular audits to keep our People data clean and reliable.
- Help us get more out of our HR technology by identifying opportunities to improve workflows,



automate processes and make things easier for employees and managers.

Payroll and Benefits:

- Help ensure employees are paid accurately and on time by coordinating payroll changes, reviewing inputs and supporting payroll audits.
- Manage day-to-day benefits administration, including enrolments, changes and terminations.
- Be a first point of contact for employee payroll and benefits questions, helping employees navigate programs and find the answers they need.

Leaves and Employee Support:

- Coordinate employee leaves from an administrative perspective, ensuring documentation, systems and records stay organized and up to date.
- Be an approachable first point of contact for everyday questions about our People programs, policies and processes.
- Help employees navigate People processes and connect them with the right support when a question requires additional expertise.

People Programs and Process Improvement:

- Keep People resources, templates, policies and process documentation organized, accessible and current.
- Support employee communications and People initiatives across the organization.
- Look for ways to make our People processes simpler, smarter and more scalable, using technology and automation wherever possible.
- Jump into People projects and new initiatives as we continue to grow and evolve

Qualifications:





- 2–4 years of experience in People Operations, Human Resources, or a similar role.
- Post-secondary education in Human Resources, Business Administration, or a related field; CHRP designation or progress toward it is an asset.
- Working knowledge of Ontario employment standards and HR practices.
- Experience working with an HRIS; experience with Rippling or a similar platform is an asset.
- Exposure to payroll and advantages administration, with an interest in building deeper expertise in these areas.
- Strong attention to detail and a high degree of accuracy when working with employee data and documentation.
- Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
- Comfortable working with data and spreadsheets and producing basic People reports and metrics.
- Strong written and verbal communication skills, with a service-oriented approach to supporting employees and managers.
- Sound judgment and discretion when working with confidential and sensitive information.
- A proactive, curious mindset—you look for ways to improve processes rather than simply following them.
- Comfortable working in a growing environment where priorities and processes will continue to evolve.

The expected compensation range for this position is $60,000-$75,000. Compensation will be determined based on the individual's demonstrated experience, education, training, relevant certifications or licensure, and other applicable business and organizational factors. This role is a current, onsite vacancy (5 days a week in our Oakville office).

Why join us:

At Vital Bio, you will:

- Build the p

📌 People Operations Specialist (Oakville)
🏢 Vital Bio
📍 Oakville