Position Overview

We are looking for a dependable, proactive, and personable individual to support our payroll, accounting, human resources, and general administrative functions.

This is a varied role suited to someone who learns quickly, is well organized, uses sound judgment, and takes initiative. The successful candidate will be comfortable managing assigned responsibilities independently while providing support and coverage for other team members when needed.

We need someone who communicates well, works effectively with people at all levels of the organization, and takes a practical approach to resolving day-to-day issues. The ability to recognize what needs attention, manage competing priorities, and follow tasks through to completion is essential.

Key Responsibilities

Payroll & Employee Administration

- Process payroll accurately and on schedule, including reviewing timesheets, hours worked, deductions, and employee changes.
- Maintain accurate payroll records and respond to payroll-related inquiries.
- Coordinate employee onboarding and offboarding documentation.
- Maintain employee files and assist with perks administration and other employee-related matters.
- Assist with payroll reporting and ensure records are maintained accurately and confidentially.

Accounting & Financial Support

- Assist with accounts payable, accounts receivable, invoicing, reconciliations, and other accounting functions.
- Provide coverage for accounting team members during absences and periods of increased workload.
- Review transactions and supporting documentation for accuracy and completeness.
- Investigate discrepancies, follow up on outstanding items, and escalate unresolved issues when necessary.
- Assist with month-end and year-end procedures and the preparation of financial records.
- Maintain organized accounting records and supporting documentation.

Tax Filings, Remittances & Reporting

- Prepare and assist with the submission of HST returns and other required tax filings.
- Prepare and process payroll remittances, including source deductions and other applicable payroll-related payments.
- Assist with WSIB reporting, annual filings, and other required government submissions.
- Monitor filing and payment deadlines to ensure submissions are completed accurately and on time.
- Maintain records of filings, remittances, payment confirmations, and supporting documentation.
- Assist with gathering information for year-end accounting and tax preparation.
- Follow up on discrepancies and outstanding balances with government agencies when required.





Human Resources & Recruitment

- Assist with recruitment, including preparing job postings, reviewing resumes, communicating with applicants, coordinating interviews, and following up with candidates.
- Support hiring and onboarding, including preparing employment documents and ensuring required paperwork is completed.
- Assist with employee offboarding and maintain accurate personnel records.
- Support day-to-day HR administration, including attendance tracking, benefits administration, and maintaining company policies and procedures.
- Assist with employee questions and routine workplace matters, using sound judgment and discretion.
- Help ensure HR practices and documentation comply with applicable Ontario employment legislation.
- Track employee training, certifications, and other required documentation.
- Recognize when employee concerns or more complex HR matters need to be brought to management.
- Maintain confidentiality when handling employee records and sensitive workplace matters.

General Administration & Team Support

- Provide administrative support across departments as needed.
- Step in to assist colleagues when coverage is required to maintain business operations.
- Identify issues, gather relevant information, and take practical steps to resolve them.
- Follow up on outstanding tasks and ensure responsibilities are completed on time.
- Identify opportunities to improve administrative procedures and maintain efficient, organized records.
- Take on other related responsibilities as business needs require.

Qualifications & Skills

- Previous experience in payroll, bookkeeping, accounting administration, HR administration, or a related position.
- Experience processing payroll and handling payroll remittances is strongly preferred.
- Familiarity with HST filings, government remittances, WSIB reporting, and other required submissions is an asset.
- Experience assisting with recruitment, interviewing coordination, and employee onboarding is an asset.
- Familiarity with accounting software, payroll systems, and Microsoft Office, particularly Excel.
- Basic understanding of accounting procedures, payroll requirements, and HR administration.




- Knowledge of Ontario employment standards and applicable employment legislation is an asset.
- Strong organizational skills, attention to detail, and the ability to manage deadlines.
- Ability to learn new systems and procedures quickly, solve problems, and use sound judgment.
- Ability to work independently, take initiative, and manage competing priorities.
- Strong communication and interpersonal skills, with a professional, approachable, and helpful manner.
- Ability to provide support across payroll, accounting, HR, and general administration.
- Professionalism and discretion when handling confidential employee, payroll, and financial information.

Personal Attributes The successful candidate will:

- Take initiative and look for practical ways to get things done.
- Use common sense and sound judgment when handling everyday situations.
- Be comfortable asking questions, identifying problems, and finding solutions.
- Communicate respectfully and work well with employees, management, and other business contacts.
- Take responsibility for their work and follow through on commitments.
- Be flexible and willing to assist in different areas rather than limiting themselves to one function.
- Be dependable, approachable, and trustworthy.

What We Offer

- A wide-ranging role with exposure to payroll, accounting, HR, and business operations.
- The opportunity to take ownership of responsibilities and develop additional skills.
- A collaborative, hands-on working setting.
- The opportunity to contribute directly to the day-to-day success of an established business.

How to Apply Please submit your resume along with a cover letter explaining why you would be a good fit for this position and why we should hire you.

We want to learn about your experience, strengths, and what you would bring to our team. Tell us how your skills, approach to problem-solving, and ability to take initiative would make you a valuable addition to our company.

Only applications that include both a resume and a cover letter will be considered.

Pay: $55,000.00-$70,000.00 per year

Benefits

- Dental care
- Extended health care
- On-site parking
- RRSP match

Ability to commute/relocate:
- Brampton, ON L6W 3N9: reliably commute or plan to relocate before starting work (required)

Education:
- Bachelor's Degree (preferred)

Experience:
- Payroll, Accounting, HR: 3 years (required)

Language:
- Fluent English (required)

Licence/Certification:
- Class G Licence (required)

Work Location: In person

📌 Accounting, Payroll & HR Administrator (Brampton)
🏢 Royal Security Solutions
📍 Brampton