We are seeking a detail-oriented and organized Accounts Receivable Administrator to join our finance team. This role is vital in managing the company's receivables, ensuring accurate and timely processing of customer payments, and maintaining strong relationships with clients. The ideal candidate will have experience with accounting software such as QuickBooks along with excellent data entry, analysis skills, and customer service abilities.
This position offers an opportunity to contribute to the financial health of the organization while developing expertise in accounting and financial services.
Responsibilities
- Manage and process accounts receivable transactions using accounting software including QuickBooks.
- Perform account reconciliation to ensure accuracy of customer accounts
- Monitor overdue accounts and follow up with clients via phone or email to secure payments
- Conduct account analysis to identify discrepancies or issues requiring resolution
- Maintain accurate records of all transactions through diligent data entry and documentation
- Collaborate with the accounting team on accounts payable and bookkeeping tasks as needed
- Communicate effectively with customers regarding billing inquiries, payment arrangements, and account status using professional phone etiquette
- Assist in month-end closing activities related to receivables and prepare reports for management
- Support negotiation efforts for payment plans or dispute resolutions when necessary
- Update and monitor insurance certificates
- Additional work may be added to position
Qualifications
- Proven experience with accounting software such as QuickBooks.
- Strong knowledge of accounts receivable processes, account reconciliation, and bookkeeping practices
- Excellent analysis skills with attention to detail in data entry and account analysis
- Effective negotiation skills for resolving billing disputes or payment arrangements
- Exceptional customer service skills with skilled phone etiquette
- Ability to work independently and as part of a team in a fast-paced environment
- Basic math skills essential for account analysis and financial calculations
- Prior experience in financial services or related fields is preferred but not required
This role is integral to maintaining the financial integrity of our organization through precise management of receivables. We value candidates who demonstrate professionalism, analytical thinking, and a proactive approach to problem-solving. Pay: $22.00-$25.00 per hour