Job Title: Administrative Assistant

Location: Edmonton, Alberta - Onsite

Contract Duration: November 16, 2026 – April 30, 2027

Work Schedule: 36.25 hours per week

About the Role

NetworkPedia is seeking a detail-oriented Administrative Assistant to support government administrative operations, financial processing, records management, and document coordination in Edmonton.

The successful candidate will manage action requests, assist with invoice processing, maintain physical and electronic records, prepare correspondence, and coordinate daily administrative activities. Strong Microsoft Office skills, attention to detail, and the ability to manage multiple priorities are essential.

Key Responsibilities

- Assign, track, and process Action Requests using ARTS in accordance with departmental requirements.
- Monitor grant-related Action Requests and direct inquiries to the appropriate teams.
- Prepare written responses, correspondence, memoranda, and other administrative documents.
- Prepare invoices for review and approval and process invoices through 1GX.
- Maintain accurate physical and electronic records of invoices, claims, and branch files.
- Organize records and maintain document management systems in accordance with government standards.
- Proofread and format Word documents and maintain tracking records in Excel.
- Use Adobe Acrobat Pro or similar PDF editing software.
- Manage emails, calendars, tasks, and meeting arrangements using Microsoft Outlook.
- Copy, scan, fax, file, and organize physical and digital documents.
- Coordinate meetings, book rooms,



and assist with event organization.
- Respond to telephone and email inquiries and provide general administrative support.
- Prioritize competing tasks, meet deadlines, and maintain accuracy in a fast-paced environment.

Mandatory Skills & Qualifications

- High School Diploma or GED.
- Relevant post-secondary education in office administration, such as a degree, diploma, or certificate.
- 10+ years of experience editing documents using Adobe Acrobat Pro or similar PDF editing software.
- 8+ years of experience in records and document management, including physical and electronic records.
- 10+ years of experience proofreading and formatting Word documents in a skilled setting.
- 10+ years of experience using Microsoft Outlook for email, calendar, and task management.
- 10+ years of experience handling financial transactions and using Microsoft Excel to maintain accurate financial data.
- 7+ years of experience with SharePoint-based records or document management.
- 10+ years of experience working in an environment where tasks are assigned or managed through tickets or email.
- 12+ years of relevant experience in a role similar to this position.
- Strong organizational, written communication, time management,



and prioritization skills.
- Ability to work independently, exercise sound judgment, and maintain attention to detail.

Preferred / Relevant Experience

- Experience with government or public-sector administrative procedures.
- Familiarity with ARTS, 1GX, financial processing, and government records management standards.
- Awareness of access-to-information and privacy requirements, including ATIA and POPA.
- Experience managing high volumes of administrative requests and supporting multiple stakeholders.

About NetworkPedia

NetworkPedia is a certified women-owned technology and talent solutions company, providing IT infrastructure, cybersecurity, managed services, and specialized recruitment across North Americas and beyond. Our mission is to empower organizations with secure, scalable, and innovative technology while building inclusive teams that reflect the communities we serve.

As a trusted partner, we deliver expertise across networking, cloud, IT service management, and security operations, along with staffing solutions for niche technology roles. We are committed to diversity, equity, and inclusion (DEI) in all our hiring practices and ensure that our opportunities are open to all qualified applicants, without discrimination on the basis of age, gender, race, ethnicity, religion, sexual orientation, or disability.

How to Apply

Apply directly via LinkedIn Easy Apply. All applications are routed to our central recruitment email id: [email protected]

📌 Administrative Assistant (Edmonton)
🏢 NetworkPedia
📍 Edmonton