Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience with various administrative functions. This role is essential in maintaining efficient office workflows, providing exceptional customer service, and ensuring accurate record-keeping across departments.

Experience with medical or dental office procedures is a plus, along with proficiency in Microsoft Office, QuickBooks, and Google Workspace. The position offers an chance to work in a professional environment where organizational skills and attention to detail are highly valued.

Duties

- Manage front desk responsibilities including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office, QuickBooks, and other relevant software
- Maintain filing systems both digitally and physically to ensure easy retrieval of documents
- Provide customer support by addressing inquiries via phone, email, or in person, demonstrating excellent phone etiquette and customer service skills
- Assist with appointment scheduling and calendar management for staff and clients
- Support bookkeeping activities such as invoicing, billing, and record reconciliation




- Proofread correspondence, reports, and other documents for accuracy and clarity
- Coordinate with team members to ensure smooth office operations and effective communication across departments
- Handle clerical tasks including copying, scanning, mailing, and organizing office supplies

Qualifications

- Proven experience as an Administrative Assistant or in a similar clerical role; experience in medical or dental offices is preferred
- Strong proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Demonstrated data entry accuracy and attention to detail
- Effective communication skills both written and verbal; experience with phone etiquette is essential
- Familiarity with multi-line phone systems and front desk operations
- Ability to manage filing systems and perform proofreading tasks effectively
- Prior experience in customer service or customer support roles is desirable
- Knowledge of medical or dental office procedures is a plus but not required
- Strong computer skills including typing speed and proficiency with various office software applications

Pay: $19.76-$31.08 per hour

Benefits

- Paid time off

Work Location: On the road

📌 Administrative Assistant (Ottawa)
🏢 Thrapston Exterminator Services
📍 Ottawa