Love keeping things organized and helping people feel welcome? Join the team at The Sanctuary Lutheran Church! We’re looking for a part-time Administrative Assistant who brings a warm smile, an eye for detail, and a heart for serving others. From keeping the office running smoothly to helping prepare for meaningful moments in church life, you’ll put your skills to work alongside a team that shares faith, laughter, and a love for our community. Learn more about us at findsanctuary.ca today!

Mission Statement To make it easy for people to believe, follow, and share Jesus — from generation to generation.

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ADMINISTRATIVE ASSISTANT The Administrative Assistant provides administrative and ministry support to the staff and leadership of The Sanctuary Lutheran Church. The role includes office administration, congregational records, bookkeeping assistance, and administrative coordination for baptisms, weddings, and funerals.

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Key Responsibilities

Administrative & Operational Support

- Monitor and order office supplies and miscellaneous supplies for Ministry Staff.
- Oversee administrative technology, including the photocopier.
- Liaise with KCS regarding calendar and facility needs.
- Carry out general reception duties, including monitoring phones and the general email account and distributing mail.
- Support Ministry Staff, including recruiting volunteers for events and general needs.
- Support the Executive Director with administrative requirements.
- Support the Board of Directors with bookings, voters’ documents, and record-keeping.
- Support the Pastoral Office with day-to-day needs.

Congregational Records

- Maintain congregation personal, contact,



and status information.
- Record births, deaths, marriages, baptisms, transfers in and out, and removals.
- Prepare annual statistics for Lutheran Church Canada and membership information for the Annual Report.

Bookkeeping Assistance

- Complete weekly deposits of offerings and other receipts.
- Complete the Collection Worksheet for the Treasurer.
- Print physical cheques.
- Assist in producing yearly contribution statements.

Baptism, Wedding & Funeral Administration

- Coordinate family communication, forms, registration, and records.
- Assist the Pastor with service documents, worship materials, and bulletins.
- Coordinate baptismal supplies and communication with attendants, ushers, and the Cradle Roll overseer.
- Arrange funeral facility use, staffing, invoicing, and on-site support, including liaison with funeral homes and caterers.

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Qualifications

- Passion for servant leadership, ministry support, and spiritual hospitality.
- Strong interpersonal and communication skills (written and verbal).
- High level of discretion and ability to maintain confidentiality.
- Skilled in managing multiple projects and tasks efficiently.
- Ability to build trust and positive relationships with members, guests, and staff.
- Comfortable with digital tools such as Microsoft Office, Google Workspace, and church management platforms such as Planning Center.
- Team-oriented and flexible in a dynamic church workplace.

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Education

Required: High School Diploma

Preferred: Post-secondary education in administration, communications, or ministry-related fields

Pay: $24.00-$28.00 per hour

Expected hours: 20.0 per week

Work Location: In person

📌 Administrative Assistant (Kelowna)
🏢 The Sanctuary
📍 Kelowna