Adecco is currently hiring a Financial Proxy Administrator for an exciting opportunity supporting shareholder meeting services, proxy voting administration, and corporate governance processes in Richmond Hill, ON. This position is ideal for detail-oriented professionals who enjoy working with numbers, deadlines, and complex administrative processes.

As a Financial Proxy Administrator, you will play a key role in supporting Annual and Special Shareholder Meetings by processing proxy votes, reconciling voting records, maintaining meeting accuracy, and ensuring all proxy-related activities are completed accurately and on schedule.

- Pay Rate: $23/hour
- Location: Richmond Hill, ON
- Shift: Monday to Friday | 8:30 AM – 5 PM | Hybrid 3 days a week in the office
- Job type: Temporary 13 months|Full-time
- Vacancy Status: This posting is for an existing vacancy.

Here’s why you should apply:

- Paid weekly accurate and on time
- Strong health and safety programs
- Medical and dental benefits once qualified
- Free training programs
- Current and quicker onboarding process

Responsibilities:

Proxy Voting & Meeting Administration

- Process and tabulate shareholder proxy votes received by mail, phone, internet, and electronic channels.
- Track and reconcile registered, street, and plan votes to ensure meeting accuracy.




- Process incoming voting files from external stakeholders and intermediaries.
- Ensure all proxy cards and voting instructions are recorded accurately.
- Verify vote counts and ensure shareholder meetings remain in balance.
- Generate proxy, voting, and tabulation reports as required.

Data Processing & Reporting

- Maintain accurate records of voting activity and meeting transactions.
- Enter and manage data within proprietary systems and databases.
- Monitor incoming files and ensure timely processing of voting information.
- Support reporting requirements for internal teams and external stakeholders.
- Identify discrepancies and assist with issue resolution.

Client Service & Operations

- Collaborate with internal teams, relationship managers, trustees, and stakeholders.
- Provide support during Annual and Special Shareholder Meeting periods.
- Manage multiple priorities in a high-volume, deadline-driven environment.
- Support process improvements and operational efficiency initiatives.
- Assist with additional administrative and operational responsibilities as assigned.

Qualifications and Skills:

- High school diploma, GED, or equivalent combination of education and experience.
- Minimum 2 years of experience in administration, operations, financial services, banking, shareholder services,

📌 Financial Proxy Administrator (Richmond Hill)
🏢 Adecco
📍 Richmond Hill