Casual Administrative Assistant - Head Office
Vancouver, BC Head Office Casual Oct 16, 2026 Hourly: $20

Position: Casual Administrative Assistant – Head Office

Reports to: Executive Assistant & Manager-Admin

Hours: Casual / On-Call. Shifts offered as needed, typically when the regular admin is on leave

Purpose: The Casual Administrative Assistant provides in office administrative and reception coverage at Head Office during the absence of the regular H.O. Admin Assistant. This role helps ensure the smooth day-to-day operation of the office by welcoming visitors, managing incoming calls and communications, receiving deliveries, and attending routine administrative tasks. The position provides continuity of front-office support and ensures that visitors, staff and other stakeholders continue to receive timely and professional assistance.

Key Responsibilities

- Reception & visitors: Greet and sign in visitors, contractors, volunteers and board members at the door. Let the right staff members know they’ve arrived and keep the frontoffice area tidy and welcoming.
- Phones: Answer the main line and the Business Connect app, direct calls to the right person,



take clear messages and follow up so nothing slips through. Monitor and respond to voicemail messages.
- Email Communication: Manage the admin email inbox and general information, e-mail and respond to queries as needed, forward communications to appropriatestaff.
- Mail & courier deliveries: Collect and sort the daily mail, sign-incourier deliveries and parcels, and get items to the right staff. Flag anything urgent, registered, or time-sensitive.
- Emergency coverage: Be the on-site contact forbuilding issue, an urgent call, a safety concern or a site emergency (Follow the Head Office emergency procedures and escalat to the supervisor or appropriate staff right away).
- Doors & Security: Unlock/lock up as needed, manage door access for visitors, and make sure the office is secure at the end of a business day.
- Day-to-day office tasks, based on need: Light filing, printing or scanning, restocking supplies, setting up the meeting room, keeping records, stationaryup keepthe shared office space neat.
- Post office or

📌 Casual Administrative Assistant (Vancouver)
🏢 Rise People
📍 Vancouver