Location

Location:
UBC Vancouver Campus
- Vancouver, BC, Canada Time Type: Full time

Job Description
Staff
- Non Union Job Category M&P;
- AAPS Job Profile AAPS Salaried
- Conferences, Accommodations and Ceremonies, Level B Job Title Sales and Service Manager Department Sales and Services | Conferences and Accommodation Compensation Range $6,143.67
- $8,830.25 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date October 20, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description
Summary Responsible for developing new business while also managing existing clients. Prospects, solicits, develops, negotiates and closes conference and group business. Manages events and services including booking facilities, assisting clients with schedule planning, coordinating facility and function services, coordinating registration services,



and overseeing onsite logistics. Ensures clients needs are met through active communication, excellent service etiquette and team leadership. Organizational Status Reports to the Director, Groups/Conferences, takes direction from other senior managers, works closely with the Housestaff Coordinator, and works collegially with other departmental managers and staff. Work as part of a team and is responsible for a portfolio of clients to achieve goals and ensure consistent and high level of service to all clients. Interacts regularly with other UBC departmental staff, faculty, clients, guests, and internal and external suppliers. Works flexible hours and organizes work to meet client needs often under tight deadlines due to the demands of simultaneous short and long term sales and service activity. Frequently works sitting at a computer and conversing via telephone. During summer months often works weekends and long days to prepare for and oversee on site logistics of events. Occasionally required to travel, work at tradeshow booths and/or make presentations to groups. Responds to off hour phone calls to troubleshoot client events. Work Performed
- 1. Responsible for developing current business while managing existing clients. Manages relationships with clients from sales to service. Specifically, prospects and secures new and returning clients and manages contracts up to and including service delivery.
- 2. Evaluates client requirements,



prepares formal proposal that includes event related services, facilities and equipment, and presents to clients. Conducts site tours for potential clients showing rooms, function spaces, and facilities on campus, ensures that clients are aware of all relevant policies and procedures and resource information.
- 3. Assists in the development of strategies to meet sales goals with the Directors Groups and Conferences and senior management team. Responsible for executing and implementing sales strategies to achieve goals and targets.
- 4. Prepares contracts, negotiates designated terms, sends/collects contracts, and confirms group bookings in writing and in a timely manner. Ensures that clients receive relevant documentation and that contracts are accurate and signed.
- 5. Solicits, develops, negotiates and closes bookings through sales calls, lead follow-ups, emails and telephone contacts. Plans and executes trade shows, and client events.
- 6. Develops and makes presentations to prospective clients promotes facilities, accommodation, catering and services.
- 7. Research, identifies and solicits potential clients including identifying and contacting local hosts to persuade them to host their event at UBC.
- 8. Coordinates promotional and appreciation events for staff and clients. Works with SHCS Communications and Marketing team as required.
- 9. Responsible for coordinating logistics for clients including booking services, meeting space, miscellaneous facilities, equipment and furniture; booking/managing group accommodation; distributing pertinent information to stakeholders.
- 10. Oversees on-site conference logistics and attends key client functions. Troubleshoots problems and autho

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