Salary Range: $55,250.00 To $66,079.00 Annually Classification Full Time, Permanent Typical Schedule 42.5 hours per week, typically 8:00am
- 5:00pm Monday to Friday Primary Location Port Carling Wage Information $55,250
- $66,079 per year, based on qualifications and experience. Number of Positions 1 Reason for Vacancy Backfill (Promotion) Posting Closing Date Sunday, October 25th, 2026 Join the Muskoka Lumber Team in Port Carling Who we are Muskoka Lumber is a growing, professionally managed $80M regional business undergoing an exciting transition toward a modernized operating model. We are seeking an Accounts Payable Specialist to serve as a cornerstone of our Finance team. This is a critical role responsible for the accurate and timely processing of vendor invoices, payment cycles, financial transactions, and reconciliations across multiple branches and manufacturing divisions. Supporting a high-volume, multi-entity Accounts Payable workplace, you will contribute directly to improved financial controls, streamlined workflows, and a stable financial foundation for a company experiencing workforce transitions, high inventory levels, and complex value-added operations. This position is best suited for a highly organized, detail-oriented finance professional who thrives in a fast-paced environment and enjoys bringing structure to complex processes.

Key Responsibilities
As the Accounts Payable Specialist, you will ensure the accurate, timely, and controlled processing of vendor invoices, payment cycles, and financial reconciliations. In this role, you will:
- Process Invoices & 3-Way Matching: Receive, code, and process high-volume vendor invoices, performing 3-way matching against purchase orders, packing slips, and work orders for building materials and manufacturing purchases.
- Manage Payment Cycles:



Execute timely payment runs (EFT, cheque, wire), capture early payment discounts, and reconcile vendor statements to resolve billing or shipment discrepancies promptly.
- Maintain Vendor Master Data: Maintain up-to-date vendor profiles, including banking details, credit terms, and period contract compliance reports.
- Drive Cross-Functional Collaboration: Partner with Procurement, Branch Managers, Operations, and Manufacturing to validate received goods, resolve PO variances, and support physical inventory counts.
- Support Financial Modernization: Assist with ERP workflow improvements (Bistrack, Microsoft Dynamics, Beanworks), adhere to internal financial controls, ensure tax compliance (HST), and maintain month-end close discipline.
- Act as a Liaison: Serve as the primary finance contact for AP-related inquiries from vendors, purchasing teams, and operational leadership.
- Provide general administrative, office, and clerical support to the Finance department as needed. What you bring At Muskoka Lumber, we look for professionals who balance technical proficiency with a team-oriented, service-oriented mindset. Required skills, abilities, and attributes:
- Diploma or Bachelor's degree in Accounting, Business Administration, Finance, or equivalent experience.
- 3-5 years of Accounts Payable experience , preferably within manufacturing, distribution, or construction supply. Knowledge of ASPE and Canadian sales tax (HST)



compliance
- Technical Proficiency: Solid Excel skills (VLOOKUP/XLOOKUP, pivot tables) and experience with ERP systems (Epicor/BisTrack, Dynamics, Sage, or similar).
- Reconciliation & Matching

Skills:
Proven ability to manage 3-way invoice matching, interpret vendor statements, reconcile clearing accounts and subledgers, and resolve PO/pricing discrepancies.
- Communication

Skills:
Excellent verbal and written communication skills for navigating vendor inquiries and maintaining professional relationships across operations.
- Adaptability: A proactive approach to working within a finance team undergoing transition and a willingness to contribute to new process standardization.
- License & Physical

Requirements:
Valid Ontario Class G License with a clean driver's abstract for multi-site travel, and physical capability to perform essential duties, including lifting up to 40lbs during inventory counts. Why You’ll Love Working with Us We know the value of hard work—and we make sure it’s rewarded in ways that matter, both on the job and at home:
- No regularly scheduled weekend shifts
- Enjoy your time off with a reliable Monday to Friday schedule
- Standard daytime hours
- Predictable work hours that support a balanced lifestyle
- Enjoy work-life balance
- Muskoka Lumber stores are closed on most (if not all) statutory holidays, giving you more time for family, rest, and personal pursuits.
- Holiday break
- We close our stores over the Christmas season so you can spend time with family. Use your vacation days with no formal request needed.
- Staff discounts
- Save on building materials and supplies with exclusive employee pricing
- Health & wellness be

📌 Accounts Payable Specialist (Ottawa)
🏢 Muskoka Lumber and Building Supplies Centre
📍 Ottawa