Corporate Governance & Communications Coordinator Role

Position Summary The Corporate Governance and Communications Coordinator works directly with the President and Chief Governance Officer and the CEO while contributing to key corporate initiatives in governance, policy development, communications and employee-focused social sustainability. This role offers an opportunity for a proactive, highly organized professional to take ownership of projects, improve processes, and work across the organization to support effective governance, corporate communications, and a robust Fnyx culture.

Salary: Annual salary of $55,000

Working Conditions: This role is a full-time position which requires the candidate to be in person at our Head Office Monday through Friday.

Responsibilities

● Assist in developing governance frameworks and best practices.

● Assist in reviewing and updating corporate policies and procedures through coordinating with department leaders/Policy Committee.

● Support internal compliance initiatives.

● Support internal and external communications initiatives that promote the company’s brand, culture, and strategic priorities.

● Act as a liaison between senior leadership and employees to communicate key initiatives, organizational updates, and company messaging.

● Assist in developing and maintaining internal communication materials, including newsletters, announcements, presentations, and intranet content.

- Proactively manage calendars for both the President and Chief Governance Officer and the CEO, ensuring effective prioritization of strategic activities, internal and external stakeholders, and travel itineraries.




- Assess meeting requests, anticipate scheduling conflicts and recommend adjustments based on organizational priorities.
- Provide comprehensive administrative support, including preparing correspondence, presentations, agendas, and other documents.
- Establish and maintain efficient systems for tracking commitments, key projects/activities, deadlines and follow-up items.
- Exercise sound judgment and discretion in managing confidential, sensitive and business-critical information.

● Support the development and implementation of workplace initiatives that support the growth and overall well-being of employees while building organization culture (e.g. employee learning and career development programs, employee engagement and inclusion initiatives, community/volunteering initiatives, etc.). ● Develop and maintain social sustainability policies, procedures, and supporting documentation, in collaboration with the People & Culture team and internal stakeholders.

● Establish and monitor social sustainability KPIs, including employee development, employee engagement, training, recognition, and community participation metrics.

● Provide leadership to the Social Committee by planning and coordinating employee appreciation events, celebrations,



fundraising initiatives, and community engagement activities (e.g., holiday events, company launches, International Women's Day, wellness initiatives, charitable campaigns, etc.).

Qualifications

- Post-secondary education in Business Administration, Office Administration or a related discipline.
- Approximately 3 years of relevant experience in corporate administration, communications, governance, or a related business function.
- Advanced proficiency in Microsoft 365 Office applications and Sharepoint.
- Competency in the development of internal and external communications plans and content including policy development/writing.
- Skilled in auditing processes and programs, analyzing data, reviewing and improving processes, and supporting the development of corporate documentation (i.e. governance reports, proposals, etc.)
- Demonstrated initiative, curiosity and a proactive approach to identifying opportunities, solving problems and improving processes.
- Exceptional organizational, time management and coordination skills, with the ability to anticipate needs, and manage multiple priorities.
- Strong relationship-building and interpersonal skills, with the ability to communicate effectively and professionally with all levels of the organization and external stakeholders.
- Demonstrated ability to handle confidential, sensitive and business-critical information with discretion and integrity.
- Strong attention to detail and commitment to accuracy, quality and follow-through.

Pay: From $55,000.00 per year

Work Location: In person

📌 Corporate Governance & Communications Coordinator Role (Oakville)
🏢 SOLARIS DISINFECTION
📍 Oakville