Job Summary

Join the team at Abhiruchi Dance School as an Events Coordinator, where your creativity and organizational skills will help bring dance performances, cultural celebrations, recitals, and community events to life! In this role, you will coordinate events that showcase students’ talents, promote cultural traditions, and create memorable experiences for students, families, and the wider community.

You will work closely with dance instructors, students, parents, performers, and external vendors to ensure every event runs smoothly and reflects the school’s values and artistic vision. This paid position offers an opportunity to develop your skills in event planning, community engagement, marketing, and event management within a creative and collaborative environment.

Duties

- Plan, coordinate, and organize dance recitals, cultural festivals, performances, workshops, and special events hosted by Abhiruchi Dance School.
- Collaborate with instructors, students, and families to understand event requirements, schedules, and performance preferences.
- Coordinate event logistics, including venue arrangements, costumes, decorations, sound equipment, lighting, and technical support.
- Communicate with vendors, performers, and community partners to ensure all event requirements are met.
- Assist with promoting events through social media, email communications, promotional materials, and community outreach.
- Welcome guests and families, respond to inquiries, and help create a positive and inclusive event experience.
- Develop event schedules, rehearsal timelines, checklists, and task assignments to ensure activities run efficiently.
- Monitor event budgets,



track expenses, and coordinate resources to maintain cost-effective operations.
- Work closely with the school’s management and teaching staff to ensure events align with the school’s goals and cultural mission.
- Coordinate post-event activities, gather feedback, and identify opportunities to improve future events.

Requirements
- Previous experience in event coordination, hospitality, administration, community programming, or a related field is an asset.
- Strong organizational and time-management skills, with attention to detail and the ability to manage multiple tasks.
- Excellent communication and interpersonal skills when working with students, parents, instructors, vendors, and community members.
- Familiarity with event promotion, social media marketing, and community engagement.
- Ability to coordinate schedules, manage event logistics, and work effectively under pressure.
- Basic knowledge of budgeting, expense tracking, and resource management.
- A friendly, skilled, and customer-focused approach to working with families and the community.
- An interest in dance, performing arts, and cultural events is an advantage.
- Flexibility to work occasional evenings and weekends when performances and special events are scheduled.

Join Abhiruchi Dance School and help create engaging events that celebrate dance, culture, and community. Bring your organizational skills and creativity to a team dedicated to inspiring students and sharing the joy of dance! Pay: From $28.19 per hour

Expected hours: 45.0 per week

Benefits

- Dental care
- Extended health care
- Flexible schedule

Work Location: In person

📌 Events Coordinator (Calgary)
🏢 Abhiruchi Dance School
📍 Calgary