Job Summary

We are seeking a highly organized and proactive Executive Assistant to support senior management with a variety of administrative and clerical tasks. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency in office software. This role offers an chance to work in a dynamic environment where attention to detail and professionalism are essential for success.

Duties

- Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and travel arrangements.
- Handle incoming calls via multi-line phone systems with professional phone etiquette, directing inquiries appropriately.
- Prepare, proofread, and edit correspondence, reports, and presentations to ensure accuracy and clarity.
- Perform data entry and bookkeeping tasks using QuickBooks and other Office applications to maintain accurate financial records.
- Organize files, documents, and records both electronically and physically through efficient filing systems.
- Assist with front desk responsibilities including greeting visitors, managing mail, and supporting daily office operations.
- Coordinate meetings by preparing agendas, taking minutes, and ensuring all necessary materials are available.
- Utilize DocuSign for electronic document signing processes to streamline workflows.




- Support special projects as needed, providing administrative support across departments to enhance overall efficiency.

Experience

- Proven experience as an Executive Assistant or in a similar administrative role within an office environment.
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and office management tools such as Microsoft Outlook Calendar.
- Strong typing skills with high accuracy for data entry and document proofreading.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Exceptional customer service skills combined with professional phone etiquette.
- Previous experience working at the front desk or handling multi-line phone systems is preferred.
- Familiarity with office equipment including filing systems, multi-line phones, and basic troubleshooting of office technology is advantageous.This position offers a rewarding opportunity for a detail-oriented professional eager to contribute to a well-organized team while developing their administrative expertise in a supportive environment.

Pay: $25.00-$28.00 per hour Expected hours: 35.0 per week

Benefits

- Casual dress
- On-site parking

Work Location: In person

📌 Executive Assistant (Riske Creek)
🏢 Tl'esqox
📍 Riske Creek