We’re a high-performing, tech-savvy, culture-driven team looking for a Field & Office Support Specialist to support our growing real estate brokerage. In this role, you will balance your time between in-office administration and field operations while providing vital support to our real estate agents, administrative team, and leadership.

At our core, we live by our FREEDOM Values Model: Focus. Results. Excellence. Empowerment. Discipline. Ownership. Mastery. If these values align with how you work, you’ll fit right in.

What You’ll Do

- Coordinate and deliver necessary listing materials to properties, including lockboxes, door hangers, keys, seller letters, feature sheets, window ads, and pre-listing packages.
- Prepare current listings and re-lists prior to market launch, including creating pre-active listings in MLS Matrix, ordering Matterport floorplans, updating room measurements/virtual tour links, basic editing of listing photos (including adding lot lines), and printing feature sheets as requested.
- Pick up and deliver commission or excess fund cheques for the accounting department.
- Provide ongoing backup coverage for the Office Coordinator and support coworkers taking vacation.
- Assist with onboarding and training new team members, and contribute to role development and capacity planning for future team growth.
- Update and maintain accurate data across brokerage systems,



including Follow-up Boss, Open to Close, Matrix, and Touchbase.
- Keep the office organized and stocked, including picking up office supplies and coffee/beverages.
- Support leadership in planning, coordinating, and executing office events and team-building initiatives.
- Assist your direct manager with ad hoc administrative or office coordination requests as operational needs arise.

What You Bring
- Exceptional attention to detail, organization, communication, and follow-through.
- Experience in administration, front desk, or customer service.
- Proficiency in Google Workspace and comfort learning brokerage tech platforms.
- Basic photo editing skills (adding lot lines and photo management).
- Valid Driver’s License for office errands and deliveries.
- A collaborative approach with the ability to prioritize tasks in a fast-paced environment.

Why You’ll Love Working Here
- Competitive compensation + extended health/dental benefits (after probation).
- Professional development, role growth, and clear opportunities to evolve with a rapidly expanding company.
- Vibrant, supportive, and culture-driven team environment.
- Structured Monday–Friday 9 AM - 5 PM schedule.

Pay: $21.00-$23.00 per hour

Benefits

- Dental care
- Extended health care
- Vision care

Work Location: In person

📌 Field & Office Support Specialist (Kelowna)
🏢 Vantage West Realty
📍 Kelowna