Overview

We are seeking a detail-oriented and organized Filing Assistant to join our administrative team. This role is essential for maintaining accurate and efficient filing systems, supporting office operations, and ensuring smooth workflow within the organization. The ideal candidate will possess strong clerical skills, excellent organizational abilities, and proficiency with various office software.

Prior experience in medical or dental offices, customer service, or administrative roles is highly valued. This position offers an opportunity to develop your office skills in a skilled environment with a focus on accuracy and customer support.

Responsibilities

- Manage and maintain physical and electronic filing systems to ensure easy retrieval of documents
- Assist with data entry tasks using software such as QuickBooks, Microsoft Office, and Google Workspace
- Support front desk operations including answering multi-line phone systems, greeting visitors, and providing excellent phone etiquette
- Perform clerical duties such as proofreading, document organization, and record keeping
- Handle administrative tasks like scheduling appointments, managing patient or client files, and supporting bookkeeping activities
- Ensure all files are properly labeled, organized,



and up-to-date in compliance with company standards
- Provide customer support by addressing inquiries professionally and efficiently
- Assist with general office duties to support overall administrative functions
- Front desk clients booking and billing

Experience

- Previous clerical or administrative experience preferred, especially in medical or dental offices
- Familiarity with QuickBooks, Microsoft Office (Word, Excel), Google Workspace, and data entry processes
- Experience with front desk responsibilities including multi-line phone systems and customer service skills
- Knowledge of filing procedures, proofreading documents, and basic bookkeeping is advantageous
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent typing speed and computer skills to handle various administrative functions efficiently
- Proven ability to maintain confidentiality and demonstrate professional phone etiquette

This position is ideal for candidates seeking a rewarding role in a professional office environment where attention to detail and organizational skills are highly valued. Pay: $17.60-$18.50 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Filing Assistant (Ottawa)
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