Finance and Operations Coordinator

Full time | Permanent | Hybrid

Overview

- Department: Finance and Operations
- Reports to: Chief Financial and Operating Officer
- Work Location: Hybrid, Victoria, BC
- Employment Type: Full Time

Who We Are Alitis Investment Counsel is a boutique investment firm focused on outstanding customer service with its portfolio management offering. Created in 2009 in Campbell River, BC, Alitis was born out of a desire to bring an Ultra High Net Worth investing approach to our clients while providing personalized service at the highest level.

The firm proudly manages over $490 million in assets, has over 20 team members, and has offices in Campbell River and Victoria.

Role Purpose The Finance and Operations Coordinator provides finance, operational, and administrative support to the Finance and Operations function. Working under the direction of the Chief Financial and Operating Officer, this role combines firm-level bookkeeping and payables with operational support across client records, reports, and firm systems.

This is a non-client-facing that suits a detail-oriented, organized person who is comfortable with recurring monthly deadlines, strong in Excel, and keen to take on a variety of tasks in a regulated investment management environment.

Core Accountabilities

- Bookkeeping & General Ledger: Perform day-to-day bookkeeping, including transaction entry and general ledger maintenance, and support month-end close tasks as assigned.
- Accounts Payable: Process accounts payable, including invoice entry, coding, and preparation of payments
- Reconciliations: Complete monthly bank and credit card reconciliations, investigate differences,



and maintain supporting documentation.
- Billing Support: Support monthly billing processes and related calculations.
- Client Reporting & Records Support: Support the preparation and review of client statements and reports. Help maintain accurate client records by following documented procedures for reviewing and updating data, escalating unusual or unclear items to the CFOO, and keeping a clear record of changes and supporting documentation.
- General Operations & Administration: Support day-to-day operational processes and follow up with custodians, vendors, and other service providers. Assist with compiling information for auditors, and other external requests for CFOO review; support operational projects, system testing, and process improvements; track recurring tasks and deadlines; maintain organized electronic files in line with firm recordkeeping practices; and support data accuracy across the firm's systems, using Excel for reconciliation and analysis.
- Controls & Confidentiality: Work within the firm's internal controls and documented procedures. Protect confidential client and financial information.

Success Measures

- Accurate, timely bookkeeping, payables, and reconciliations
- Reliable month-end deliverables completed to agreed deadlines




- Accurate statement reviews and billing support calculations
- Clear documentation and audit trail for corrections and supporting records
- Consistent follow-through on recurring operational tasks
- Adherence to internal controls and confidentiality standards

Education & Professional Requirements

- Post-secondary education in accounting, finance, or business administration is an asset
- 1 to 3 years of bookkeeping or accounting support experience
- Experience with accounting software (e.g. QuickBooks, Xero) required
- Strong Excel skills required, including formulas, lookups, pivot tables, and data reconciliation techniques
- Comfortable working in a variety of programs and tools
- High attention to detail and comfort with repetitive, precision-driven tasks
- Strong organizational skills and ability to manage competing priorities and deadlines
- Willingness to take on a variety of tasks and to learn new systems and processes
- Discretion in handling confidential client and financial information

Pay $55,000-$65,000 per year

Benefits

- Company events
- Health Care Spending Account
- Employee assistance program
- Extended health care
- Life insurance
- Mileage reimbursement
- Paid time off
- Profit sharing
- RRSP match
- Wellness program

Pay: $55,000.00-$65,000.00 per year

Benefits

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Mileage reimbursement
- Paid time off
- RRSP match
- Vision care
- Work from home

Experience:
- Bookkeeping: 2 years (required)
- Reporting: 1 year (preferred)

Work Location: Hybrid remote in Victoria, BC V8S 1Z5

📌 Finance and Operations Coordinator (Victoria)
🏢 Alitis Investment Counsel
📍 Victoria