Financial Advisor Assistant (Licensed)

Toronto, Ontario

Candidate Profile

Our client, a leading Canadian investment dealer, is seeking a Licensed Financial Advisor Assistant to join their team. The ideal candidate is a driven and detail-oriented professional with strong organizational, administrative, and client-facing abilities. Comfortable juggling competing priorities, they thrive in fast-paced environments while maintaining precision and a high standard of service.

As a trusted member of the advisory team, this individual will play a central role in supporting the Senior Portfolio Manager and contributing to the overall success of client relationships and day-to-day branch operations. The right fit will be dependable, proactive, and polished, with excellent communication skills and an unwavering commitment to accuracy.

Key Responsibilities

- Cultivate and sustain robust client relationships through attentive, responsive, and professional service delivery
- Handle day-to-day trade processing, account inquiries, and client communications with accuracy and timeliness
- Oversee account setup and administration, including documentation for new accounts, record maintenance, and correspondence with head office
- Coordinate scheduling for client meetings, presentations, and follow-up actions to ensure a seamless advisory experience
- Execute security transactions, fund transfers, and cash management activities in compliance with firm and regulatory guidelines
- Spearhead tax reporting coordination, liaising with clients and their tax professionals to deliver timely documentation and updates
- Contribute to marketing efforts such as social media management, email campaigns, event planning, and promotional content development
- Ensure all client files, CRM records, and KYP documentation remain current and compliant with industry standards
- Verify that all documentation and transactions adhere to applicable regulatory and organizational requirements
- Pursue ongoing professional development, regulatory training,



and continuing education as required
- Proactively flag potential issues and work toward timely, effective resolution

Qualifications Education & Experience

- Post-secondary education required
- A minimum of 3 years of experience in an advisor support capacity within the wealth management industry

Licensing & Designations

- Investment Representative (IR) licensing is required
- Registered Representative designation is preferred, or willingness to pursue it

Skills & Competencies

- Solid understanding of investment products, securities practices, and wealth management operations
- Hands-on experience with account administration across registered and non-registered account types (e.g., RRSPs, TFSAs, corporate accounts)
- Working knowledge of compliance obligations and regulatory frameworks within the Canadian securities industry
- Exceptional organizational abilities with a proven capacity to manage multiple priorities under tight timelines
- Meticulous attention to detail with a focus on delivering outstanding client outcomes
- Strong verbal and written communication skills, with an ability to build rapport both independently and within a collaborative team
- Sound professional judgment and discretion in handling confidential client information
- Proficiency with Microsoft Office applications and adaptability to new technology platforms
- Strong working knowledge of Excel, including basic spreadsheet functions and reporting tasks.
- Experience with CRM platforms, digital marketing tools, or personal tax filing software is considered an asset

What the Firm Offers

- Competitive compensation and incentives
- Comprehensive health and dental benefits package
- Group RRSP matching program
- Employee Stock Purchase Plan
- Generous paid time off and dedicated volunteer days
- Tuition reimbursement and ongoing professional development support
- Discretionary bonus structure tied to individual and team performance
- Flexible work arrangements upon eligibility
- A culture that prioritizes internal promotion and community involvement

📌 Financial Advisor Assistant (Licensed) (Toronto)
🏢 King Street Associates
📍 Toronto