We are seeking an energetic and detail-oriented Front Desk Sales & Administrative Assistant to join our agile team. In this vital role, you will serve as the first point of contact for visitors and clients, manage incoming calls on multi-line phone systems, and provide essential administrative support to ensure smooth daily operations. Your proactive approach, excellent customer service skills, and strong organizational abilities will help create a welcoming environment while supporting office efficiency and accuracy.
This paid position offers an opportunity to develop your administrative expertise in a fast-paced, professional setting.
Responsibilities
- Greet visitors and clients warmly, ensuring a positive first impression at the front desk
- Answer, screen, and direct incoming calls using multi-line phone systems with professionalism and courtesy
- Manage appointment scheduling and coordinate meetings using Microsoft Office and Google Workspace tools
- Perform data entry tasks accurately into QuickBooks and other office management software
- Handle clerical duties such as filing, photocopying, proofreading documents, and maintaining organized records
- Support bookkeeping activities by tracking invoices, payments, and financial records in QuickBooks
- Provide exceptional customer support by addressing inquiries promptly and professionally
- Assist with general office tasks including supply management, mail distribution, and maintaining a clean reception area
Requirements
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Demonstrated computer skills including data entry, document proofreading, and basic bookkeeping in QuickBooks
- Excellent phone etiquette with experience managing multi-line phone systems
- Previous clerical or administrative experience in a medical or dental office setting is highly desirable
- Strong typing skills with accuracy and speed; familiarity with filing systems and document management
- Exceptional customer service skills with the ability to handle inquiries professionally and courteously
- Knowledge of medical or dental office procedures is a plus; experience as a dental receptionist or in similar roles is advantageous
- Ability to multitask efficiently in a fast-paced environment while maintaining professionalism
Join us to be part of a vibrant team dedicated to delivering outstanding service while supporting our daily operations! Pay: $17.60-$26.81 per hour
Expected hours: 40.0 per week
Benefits
- Flexible schedule
- On-site parking
- Paid time off