Adjacent to Victoria on southern Vancouver Island, School District No. 62 (Sooke) is the fastest growing school district on Vancouver Island and one of the fastest growing districts in BC. The District operates in five municipalities: Langford, Colwood, Metchosin, Sooke and the Highlands and acknowledges the traditional territories of the Coast Salish: TSou-ke Nation and Scianew Nation and Nuu-chah-nulth: Pacheedaht Nation. We also recognize that some of our schools reside on the traditional territory of Esquimalt Nation and Songhees Nation. The District employs over 2,300 educators and support staff and serves over 14,000 students. The District's Strategic Plan looks ahead to the future and focuses on three priority areas: learning, engagement and growth.

Our District is seeking dynamic individuals with expertise in office administration who are looking for a career in our schools and District Departments. If you are available Monday-Friday between 8:00 AM and 3:30 PM and looking for a fun and rewarding career, this may be your prospect to make your knowledge and expertise count. On an as-needed basis you may work Monday through Friday for 16 to 35 hours but not on major holidays, Winter and Spring Break or during the summer months. It could be a perfect fit for you.

As part of our administrative spare board, you may be called to replace a Clerk Middle/Secondary and Elementary Administrative Assistant at Elementary Schools. You can find more information on our website. Some of the duties may include: greeting parents and students, directing incoming calls, preparing documents, spreadsheets and newsletters, supervising students, and processing monies for projects and expenses for on‑going operations.



Starting on our spareboard will allow you to gain school experience in any of our 28 schools and can lead to continuing employment.

These positions fall within the CUPE Collective Agreement at a pay rate of $31.63 and $33.34 per hour. The hours and location of work will vary with the assignment.

These positions require detailed oriented individuals with 50+ WPM or data entry equivalency; completion of an office administration certificate and basic bookkeeping skills. Applicants must have sound clerical/office skills, proficiency in Microsoft Office, ability to work independently with minimal supervision, be willing to adapt to a changing work environment and be comfortable with face to face communication with the general public. Applicants must have Occupational First Aid Level I or be willing to take it.

QUALIFICATIONS

- Secondary school graduation or equivalent and completion of a 2-year program in Office Administration (which must include courses in accounting/bookkeeping and office procedures) or equivalent.
- Advanced knowledge of relevant software programs, including the ability to import/export data between programs, (Windows, Outlook, Word, Excel, Microsoft).
- Violence Prevention Protocol
- Training to administer medications including Epi Pens
- Advanced knowledge of MyEducation BC including the Parent Portal, year end reporting, supporting all staff with report card entry,



and auditing medical and legal student alerts.
- Advanced knowledge of Ministry requirements for data collection, school funding and District/school reporting processes.
- Advanced knowledge of AtrieveERP (Payroll, Human Resources and Financial)
- Advanced knowledge of KEV Cash Online payment program including SGF reconciliation.
- Advanced knowledge of Traversa transportation software.
- Advanced knowledge of communication platforms including Appazur, School Messenger and school website.
- Advanced knowledge of IT Dashboard
- Demonstrate financial management skills and ability to analyze financial data.
- Advanced knowledge of the Sooke District online registration system.
- Holder of a valid Occupational First Aid Certificate Level 1 or is capable of obtaining certificate.
- Knowledgeable about relevant WCB regulations and safe work practices necessary in a school/office environment.
- Ability to work as a team member to establish effective working relationships using tact and diplomacy with principals, vice principals, teachers, students, parents, support staff and other professionals in order to resolve problems or obtain services.
- Minimum of four years office experience with one year in a school office.
- Ability to type a minimum of 50 words per minute
- Able to operate and perform basic troubleshooting on all office machines and equipment.
- Ability to plan, organize and establish effective office procedures and prioritize the work of the office by using the knowledge of typical school cycles to predict upcoming workloads such as report cards, etc. without supervision.
- Excellent knowledge of business English spelling, grammar, punc

📌 Administrative Assistant On-Call (Sooke)
🏢 Sd62
📍 Sooke