Overview

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will play a vital role in maintaining smooth office operations, providing exceptional customer service, and supporting administrative functions across various departments. This position offers an chance to work in a dynamic environment where your skills in office management, data entry, and communication will be valued and utilized daily.

Experience with medical or dental offices is a plus, but not required. The successful candidate will demonstrate proficiency with Microsoft Office, QuickBooks, Google Workspace, and multi-line phone systems, ensuring efficient workflow and excellent support for staff and clients alike.

Responsibilities

- Manage front desk operations including greeting visitors, answering multi-line phone systems, and providing professional phone etiquette.
- Perform data entry tasks accurately using Microsoft Office and Google Workspace applications.
- Maintain organized filing systems both electronically and physically to ensure quick retrieval of documents.
- Handle administrative duties such as scheduling appointments, managing calendars, and coordinating meetings.
- Support bookkeeping activities utilizing QuickBooks and perform basic bookkeeping tasks as needed.
- Assist with customer service inquiries, providing support via phone or in person with professionalism and courtesy.
- Prepare correspondence, proofread documents for accuracy, and ensure all communications are clear and error-free.




- Support medical or dental office functions including patient check-in/check-out processes and managing patient records if applicable.
- Maintain office supplies inventory and coordinate with vendors for procurement when necessary.
- Ensure the office environment remains organized, clean, and welcoming for staff and visitors.

Requirements

- Proven experience in an administrative or clerical role; experience in medical or dental offices is advantageous.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, QuickBooks, and familiarity with multi-line phone systems.
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Excellent data entry skills with high accuracy; typing speed is a plus.
- Exceptional customer service skills along with professional phone etiquette.
- Attention to detail for proofreading documents and maintaining accurate records.
- Ability to handle confidential information discreetly and responsibly.
- Prior experience with filing systems—both electronic and physical—is preferred.
- Demonstrated ability to work independently as well as part of a team in a fast-paced environment.

This position offers an engaging work environment where your administrative expertise will contribute significantly to the success of our organization. We value proactive individuals who are eager to support our team through excellent organizational skills and dedicated customer service. Pay: $19.53-$32.43 per hour

Benefits

- Paid time off

Work Location: On the road

📌 Office Administrator (Scarborough)
🏢 Weed Alchemist Wellness
📍 Scarborough