P.E.C.

Director: Christie Brown

Hours

12:00pm- 8:00pm

Qualifications

Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or an attestation of studies recognized as equivalent by the competent authority, and have one (1) year of pertinent experience

AND

Have a basic knowledge of office automation

Other Requirements

- Must be able to work evenings
- Must be able to work as part of a team
- Must be able to function autonomously with minimal supervision
- Must be able to multi-task
- Must be able to communicate with staff, students and the public
- Must be bilingual
- Accuracy, attention to detail, robust organizational skills are essential
- Must be able to summarize data and prepare reports using Excel and other Microsoft Office software
- Testing of Microsoft Office Required
- Ability to meet deadlines, particularly during peak periods
- Ability to adapt and handle system changes
- Must be able to effectively communicate updates and information to other staff members
- Ability to maintain and streamline filing system procedures
- Knowledge of the scheduling and evaluation for Vocational Education an asset
- Knowledge of JADE-TOSCA, Admission FP, Google suite and Charlemagne would be an asset

Nature Of The Work The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

Daily Tasks/Dossiers

- Front line communication with staff, students and the public




- Provides information of a general nature on the telephone or in person; greets and, if necessary, directs visitors.
- Takes and transfers telephone calls; receives and forwards messages
- Track invoices and packing slips for items purchased such as books, consumable materials, repairs, etc.
- As instructed, the employee carries out tasks such as exam management, mark entry, attendance tracking, supports with exam invigilation, student success tracking
- Coordinate the registration process for students. This includes entering incoming student’s personal data, receiving payments, and processing information on JADE-TOSCA.
- Collect pending fee payments, provide receipt and ensure the delivery and compilation of those payments.
- Follows up with Emploi Quebec regarding student attendance
- Responsible for the confidentiality of exams and their distribution and return to and from teachers
- The employee is responsible for completing all tasks related to the funding process for programs
- The employee may be required to train new class I office agents as well as to coordinate the work of support staff.
- The employee uses a computer and the necessary software to perform their duties related to word processing, database entry, spreadsheets and in-house programs; carries out research on the Internet; uses e-mail, may be required to help, on occasion, colleagues with the common software and programs used.
- Completes forms and writes letters for various authorities including ASP and CCQ
- Supports the administration with meeting set-ups and clean-ups
- The Centre is closed only for 2 weeks in the summer, which provides additional flexibility for vacation day choices

📌 Office Agent Class I -P.E.C (Montreal West)
🏢 Lester B. Pearson School Board (LBPSB)
📍 Montreal West