Job Summary

We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and attention to detail will support various administrative tasks, enhance customer interactions, and contribute to a positive workplace atmosphere.

This paid position offers an exciting opportunity to develop your skills in office management, customer service, and clerical support while working in a collaborative and fast-paced setting.

DUTIES:

- Manage the front desk operations, by acting as the first point of contact for guests, employees, candidates, and vendors.
- Keep the office clean and organized throughout, conference rooms, stock and storage rooms and communal areas.
- The performing of administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, meeting minutes, mailings and deliveries.
- Provide ad-hoc support to office and other staff members and departments as needed,



including organizing team events be it onsite or offsite.
- Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order.
- Maintain filing system, contact database, employee list, and inventories.

REQUIREMENTS AND SKILLS

- Proven back-office assistant, office assistant, virtual assistant or in another relevant administrative role experience.
- Proficiency in Microsoft Office and aptitude to learn new software and systems.
- Good written and verbal skills.
- Strong time-management skills and multitasking ability.
- High school diploma or equivalent.

Join us to be part of a vibrant team dedicated to delivering outstanding support in a professional setting! Your organizational skills, positive attitude, and technical expertise will make a meaningful impact every day. Pay: $24.00-$26.00 per hour

Expected hours: 40.0 per week

Benefits

- On-site parking
- Paid time off

Work Location: In person

📌 Office Assistant (Ottawa)
🏢 Taggart Group of Companies
📍 Ottawa